Administrative Assistant, ADIB, Abu Dhabi, UAE

 

Job Description

Role: Administrative Assistant

Location: Internal Shari’a Audit Group        

ROLE PURPOSE:

Assist the Head of Internal Shari’a Audit Group in secretary-administration issues for Division “ISAG”.

Key Accountabilities of the role:        

• Receive the incoming inquiries; ensure that the required documents are complete and deliver the same to the concerned employees inside the Division
• Follow up inquiries and delivery to the concerned departments while establishing a timeframe for execution
• Coordinate travel, vacations, training courses and other employee related issues
• Meeting with all requests made by “ISAG” members.
• Supporting Division staff in promoting ADIB's Values.
• Prepare & manage monthly reports and documents.
• Organize and coordinate meetings, appointments, conferences and travel arrangements
• Maintain schedules and calendars
• Handle incoming mail and other materials
• Set up and maintain filing systems, excel sheets and update database 
• Communicate verbally to answer inquiries and provide information for the staff
• Follow up and maintain absence records for the staff   
• Performs all other related duties and responsibilities.
• Handles all inquiries within capacity
• Supporting the new staff in their duties.
• Meet with work requirements.
• following up the department administrational work

General Issues:

• Achieve high standards of behavioral competencies according to the competencies defined by the line management (as per the Assignment Performance Appraisal related to Team Member).  Consult with Team Leader on the competencies below standards.
• Keep a constructive working relationship with clients in order to achieve the overall objectives.
• Maintain excellent teamwork environment and team spirit.
• Achieve very good knowledge of ADIB processes, policy & procedures and AAOIFI/IIA standards.
• Maintain very good efficient and professional oral and written communication skills.
• In coordination with Team Leader, train new/existing staff on Shari’a related issues and Shari’a Audit Approach.
• Whenever requested by Team Leader, review new and/or changes to bank’s policies and procedures (related to Shari’a) in order to evaluate the Shari’a control adequacy and related risk mitigation.
• Comply with any additional tasks which could be assigned by the Team Leader/line management.     

Specialist Skills / Technical Knowledge, Technical Competencies Required for this role:

• Business Administration & Secretarial Diploma
• Good communication & interpersonal skills
• Excellent command in Arabic & English language  
• Excellent IT skills  

Previous experience:  

• 3 to 5 years’ experience

https://hciq.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/615?utm_medium=jobboard&utm_source=LinkedIn_Slots

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