Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts

Department Admin Assistant, Doha, Qatar

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need a Department Admin Assistant,

We are currently seeking a reliable and proactive Department Admin Assistant to support daily administrative and coordination activities within the department.

Key Responsibilities:

Provide day-to-day administrative support to the department
Assist in preparing, reviewing, and maintaining corporate documentation and records
Support basic finance-related processes (LPOs, invoices, tracking, and filing)
Ensure timely submission of documents and adherence to internal procedures
Support reporting and data tracking as required
Liaise with internal teams and external stakeholders when needed
Assist the department in meeting deadlines in a fast-paced environment
Provide general coordination and team support as assigned

Requirements:

Previous related experience in an administrative or support role
Excellent communication skills (written and verbal)
Basic understanding of corporate procedures, finance, and documentation processes
Result-oriented with strong attention to the details
Quick learner with the ability to adapt to new systems and processes
Reliable and responsible
Strong team player with a collaborative mindset
Able to work under timelines, pressure, and in a fast-moving environment
Pleasant and professional personality

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://jobs.qureos.com/jobs/7298692-department-admin-assistant?ittk=TUW6IDISA2

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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Applicant Tracking System Incorrect Parsing

And, you may never be found by the recruiter, in spite of your 'CV information' existing in the database...

... And, you'll wonder why you get rejected in spite of being a PERFECT MATCH for the Job.

Our leading services and their respective One-time Investment are as follows:

Entry Level (0 - 2 Years Career Experience)

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Else, close this website, continue doom-scrolling on your phone, and curse everything/everyone for your failure to find a good job.

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So, what is the Meaning of Lionify?

To Do Everything it takes…to find your DREAM JOB.

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Navigate here for the Latest CV Samples & Templates, APPROVED by recruiters. For FREE!:
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Join the Fastest Growing Job Group on LinkedIn:

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Join the Middle East's Best Job Groups on Whatsapp:

Dubai, Abu Dhabi, UAE, Middle East Whatsapp Jobs Groups, Join for Free

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Join our Telegram Group:

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Submit your CV here, as well:

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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.

Excited about working in the GCC? Click on one of the banner's below...

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SOCIAL INITIATIVE:

We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

It is to help people who are searching for jobs from across the world.

This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.

Do this GOOD DEED.

You never know who will benefit from it.

You've heard about KARMA right?

It's waiting to give you 10X of whatever you do...Do the Good Deed. FORWARD NOW!

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Executive Assistant, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Executive Assistant,

The Role
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team in our dynamic engineering services company based in Dubai, UAE. The ideal candidate will play a pivotal role in ensuring smooth office operations, managing schedules, and facilitating effective communication across all levels of the organization. Responsibilities: - Manage and maintain executives' schedules, appointments, and travel arrangements. - Coordinate meetings, prepare agendas, and take detailed minutes. - Handle confidential information with utmost discretion and professionalism. - Liaise between executives and internal/external stakeholders to ensure timely communication. - Assist in preparing reports, presentations, and correspondence. - Organize and prioritize multiple tasks to meet deadlines efficiently. - Support project management activities as required. - Manage vendor registration processes across client and government portals, including documentation submission, follow-ups, and maintaining updated records.

Requirements

Bachelor’s degree in Business Administration or related field. - 2–4 years of experience in executive/administrative support roles in the UAE. - Prior exposure to vendor registration, documentation, or government portal coordination is preferred. - Strong proficiency in MS Office (Excel, PowerPoint, Outlook); ERP knowledge (e.g., Epicor) is a plus. - Highly organized with strong follow-up skills and attention to detail. - Professional communication skills with ability to handle confidential information. - Experience working with cross-functional teams and external stakeholders. - UAE driving license preferred.

About the company
SAFE TECHNICAL SUPPLY COMPANY LLC is a Trading, Engineering & Consulting Company offering various engineering products and services while representing some of the world renowned companies for the Middle East. Being present for over three decades in the Middle East, we have helped a wide range of great companies around the world with our services, products and experience. We star by asking the right questions, and then offer the best solution.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://www.gulftalent.com/uae/jobs/executive-assistant-564574?utm_campaign=xml_feed&utm_medium=referral&utm_source=indeed

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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Receptionist, Abu Dhabi, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need a Receptionist

Job Posting Date: 12 Mar 2026

Location: Abu Dhabi, AE

Job ID: 8925

School: The British International School Abu Dhabi

Company: Nord Anglia Education

Receptionist

The British International School Abu Dhabi is looking to appoint a Receptionist to join a well-established, supportive team in a highly successful school.

The closing date for applications is 20th March 2026.

About the Role

As a receptionist you will be responsible for delivering an outstanding experience for parents and students through the Family Experience Journey. Your goal will be to provide a warm, professional and personalised experience for every family, ensuring each interaction reflects our school’s values and high standards.

Key Responsibilities

Welcoming Visitors and Responding to Enquiries

Act as the first point of contact for all school visitors enhancing the reputation of the school by creating an excellent first impression.
Meet and greet parents and visitors, ensuring that all enquiries are dealt with in a professional and friendly manner.
Be aware of upcoming school events in order to effectively and knowledgably deal with enquiries.

Telephone Calls, Messages and Deliveries

Answer, screen and direct telephone calls.
Ensure all calls are answered or transferred within 5 rings
Check and set telephone answer machine services frequently
Monitor the log of all incoming calls
Accurately take and relay messages and enquiries from members of the public, including current and prospective parents and new employees to the relevant department.
Receive, sort and distribute mail and deliveries.

Reception Area

Maintain a tidy desk, lobby and reception area.
Order, replenish and tidy magazines and newspapers as necessary
Ensure BIS Abu Dhabi information is readily available in all reception areas
Ensure all screens display accurate and relevant information

Security

Create and distribute staff and parent ID badges in line with school policy.
Work in conjunction with the security guards to maintain security awareness within the school.
Manage the access of parents, students, and visitors to school building during the school day.

Administrative Support

Maintain the staff register and monitor employees arriving late or leaving early.
Issue “late slips” and mark attendance for late students using iSAMs and issue “early collection slips”.
Issue/receive term time absence forms.
Receive student doctors/ Medical certificates and sending to relevant departments.
Assist in distributing and maintaining the fire register and evacuation procedures.
Support school events where necessary (ticketing, promotion, organisation).
Provide general administrative and clerical support to the school where necessary.
Maintain manual and computerized records and filing systems in order to ensure effective information storage and retrieval arrangements.

Please click on the following link to access the job description for this vacancy Receptionist JD - March 2026

About Our School

The British International School Abu Dhabi is a highly successful, growing school with a committed and inspirational team of teaching professionals at its heart. Our close-knit, supportive team is honoured to be at the centre of our community, educating students aged 3-18, from more than 90 nationalities.

The school was originally opened in 2009 and is now widely recognised as one of the leading schools in the Middle East. The school was internationally recognised by winning awards at the prestigious International School Awards in both 2020 and 2021, the only school in the world to do so.

To learn more about our school, please visit http://www.nordangliaeducation.com/our-schools/abu-dhabi

As an employer, our aim is to create an environment where colleagues are welcomed and are able to bring talents, skills, background and experiences to their roles in an open and inclusive workplace where people from all backgrounds work together with dignity and respect.

Selection Process

Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current Head Teacher/Principal/Line Manager.

Safeguarding

At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture. All post holders having regular unsupervised contact with children are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://careers.nordangliaeducation.com/job/Abu-Dhabi-Receptionist/1373097133/

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Operations & Scheduling Executive - Main, Muscat, Oman

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Operations & Scheduling Executive - Main,

Job Information

Date Opened

03/11/2026

Job Type

Full time

Job Opening Status

Open

Work Experience

2 to 5 years

Industry

Sports and Physical Recreation

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

Role Overview

Company is seeking a highly organized and proactive Operations G Scheduling Executive to

manage the academy’s daily operational workflow.

This role sits at the operational core of the academy, ensuring schedules run smoothly, enquiries are handled efficiently, and operational systems remain accurate and well- coordinated.

The position requires strong multitasking ability, excellent communication skills, and the

discipline to manage multiple operational activities simultaneously.

Key areas of responsibility include:

Scheduling and slot optimization
Enquiry handling and player onboarding
Parent and coach coordination
CRM and booking system management
Billing coordination and payment follow-up

Core Responsibilities Scheduling G Slot Management

Manage weekly and daily training schedules across coaches, players, and courts
Maximize schedule utilization and minimize idle slots
Coordinate cancellations, rescheduling, waiting lists, and make-up sessions
Ensure accurate scheduling with no coach or court conflicts

Enquiries G Player Onboarding

Manage incoming enquiries from WhatsApp, phone, website, and social media
Provide clear information to prospective players and parents
Coordinate trial sessions and onboarding
Maintain accurate CRM records and player categorization

Daily Operational Coordination

Act as the main communication link between parents, coaches, and management
Manage attendance issues, substitutions, and schedule changes
Maintain clear and professional daily communication

Booking System G CRM Management

Operate the academy’s scheduling and booking platform (First Class Retention)
Maintain accurate player profiles, schedules, and enrolments
Ensure real-time system accuracy across scheduling and CRM platforms
Identify and coordinate resolution of system issues when required

Billing G Payment Coordination

Support billing preparation and session validation
Coordinate with Accounts for accurate invoicing through Zoho Books
Track outstanding balances and support payment follow-up
Assist with monthly coach revenue and billing reconciliation

Platforms G Systems Coordination

Support the effective operation of the academy’s business platforms including scheduling, CRM, billing and communication / messaging tools
Understand how operational data flows between systems
Monitor platform integrations and flag issues, bugs, inconsistencies, or disruptions
Coordinate with technology partners to resolve issues C fixes as needed

Technology, Platforms G Tools

Work confidently across the academy’s digital tools, including scheduling software, CRM systems, billing platforms, Excel, cloud storage tools, and WhatsApp communication
Maintain accurate operational data, records, and templates across
Regularly check system functionality and document issues clearly for follow-up
Support the use of workflow tools such as Figma or similar for process mapping and
documentation

Process G Workflow Support

Support the documentation and improvement of operational workflows
Maintain process documentation and workflow diagrams where required
Ensure operational templates and communication standards are followed
Assist in improving processes as the academy grows

Requirements

Candidate Profile: Our Criteria

Highly organized and detail-oriented
Comfortable managing multiple tasks simultaneously
A confident and clear communicator
Professional, positive C cheerful in client interactions
Comfortable working with digital platforms and operational systems
Process-driven with strong follow-up discipline
Calm and solution-oriented during busy operational periods

Experience G Skills

2–5 years’ experience in operations, scheduling, or service coordination roles
Experience in sports academies, education centers, clinics, or service businesses
Experience using CRM or booking systems is highly desirable
Strong proficiency in Microsoft Office tools, particularly Excel
Excellent written and spoken English communication skills
Strong customer interface and service

Working Hours

Flexible working hours aligned with academy training schedules

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://jobs.gu-recruitment.com/jobs/Careers/717317000018312635/Operations-Scheduling-Executive---Main?source=CareerSite

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

DETAILS TO REGISTER FOR THIS JOB:

SOCIAL INITIATIVE:

DETAILS TO REGISTER FOR THIS JOB:

SOCIAL INITIATIVE:

DETAILS TO REGISTER FOR THIS JOB:

SOCIAL INITIATIVE:

Job Information

Requirements

Candidate Profile: Our Criteria

Experience G Skills

Working Hours

DETAILS TO REGISTER FOR THIS JOB:

SOCIAL INITIATIVE:

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