Middle East Jobs, Careers, Vacancies: Secretary/Receptionist/Admin Jobs

Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts

Administration Assistant, UTEC Survey Group, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Vacancy Name    Administration Assistant
Vacancy No    VN3245
Operating Company    UTEC Survey Group
Advert    UTEC, part of Acteon Group, is one of the world’s largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

UTEC is currently seeking to hire an Administration Assistant on a full-time, permanent basis for their team in Abu Dhabi, UAE. The Administrative Assistant will provide administrative support required by Business Unit Director, Operations Manager, Project Manager and or their delegate.

Duties/Responsibilities
• Provide administrative support to Business Unit including, and not limited to, general clerical,
receptionist and project based work
• Compose and/or edit a variety of correspondence, reports, memoranda, and other material
requiring judgment as to content, accuracy, and completeness
• Assist with all personnel logistics, hotel bookings and flights
• Provide administrative support visa applications, liaise with Visa agents, government work
permit approvals, health insurance, company documents and office tenancy
• Monitor all Offshore & Office personnel movements and work deployments
• Monitor and validate all Offshore Personnel expense submissions
• Maintain Offshore Personnel expense records by data entry of processed Personnel expenses
• Provide direct administrative support to offshore personnel on an ad hoc basis (typically
handling of Personnel Welfare issues)
• Provide administrative support to the Operations Team including, but not limited to, general
clerical, receptionist and project based work
• Liaises with Travel provider to schedule flights, arrange visas, hotel and rental car
accommodations for all regional employees and provides itineraries in a timely manner
• Ensures route and carrier options are most appropriate based on project needs and employees
departure points
• Researches alternate options when preferred travel is not available
• QC of regional travel logs to ensure accuracy
• Responsible for the review of Global travel providers invoice to ensure accuracy, correct project
codes are referenced and invoices are presented with supporting documents
• Liaise with Safety Training, Medical Centers to coordinate the efficient and cost-effective
organization of Offshore Personnel Medical and Safety Training schedules;
• Monitor travel and lodging costs, perform cost comparisons to actively seek cost savings
• Maintain and acknowledge the need for a high level of company and customer confidentiality
• Support document requirements for tender prequalification as required by commercial team

Requirements
• High School Diploma or associate degree with excellent knowledge of MS office applications
• Excellent communication skills, both written and verbal
Location    UAE
Work Country    UAE

Read the Job Description, and scroll down for
"DETAILS TO REGISTER FOR THIS JOB" to APPLY...

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Applicant Tracking System Correct Parsing

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Applicant Tracking System Incorrect Parsing

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DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

https://acteonpeopleportal.my.salesforce-sites.com/careers/fRecruit__ApplyJob?vacancyNo=VN3245

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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.

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We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

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Executive Assistant - Core Operations, FTI Consulting, Riyadh, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.

Are you ready to make your impact?

About The Role

This position is responsible for providing administrative support for multiple senior leaders in KSA. Candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload.   Candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You’ll Do

·       Maintain calendars, identifying conflicts and resolving promptly

·       Coordinate all meeting and travel arrangements

·       Set-up conference calls, including contacting/notifying participants

·       Create documents, reports, presentations and spreadsheets using appropriate software and company templates

·       Assist in research projects by efficiently conducting searches of the Intranet/Internet

·       Maintain contact lists and input new business contacts into SalesForce CRM

·       Assist with new client opportunities including initial input into SalesForce and running conflict checks

·       Capture time and expenses within applicable FTI systems

·       Maintain reconciliation of Amex statements as required by Executives

·       Assist in prioritization of correspondence and phone messages

·       Complete requests for deliveries, faxes and couriers

·       Create and maintain paper and electronic files

·       Organise client and employee events as and when required

·       Assist with client portal maintenance and assist with tender submissions

·       Support with the day-to-day smooth running of the office when required

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

#LI-RT2 #LI-Hybrid

What You Will Need to Succeed

    5+ years of administrative support experience required
    Fundamental knowledge of the consulting industry and its customary practices desired
    Proactive and initiates projects, accepting of new assignments and challenges
    Manage multiple simultaneous projects and meet deadlines
    Ability to work in fast-paced, deadline driven environment
    Demonstrate excellent oral and written communication skills
    Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
    Perform all tasks with attention to detail and review for accuracy
    Ability to maintain confidentiality
    Proficient in Microsoft Office application

Total Wellbeing

Our goal is to support the wellbeing of you and your families—physically, emotionally, and financially. We offer market competitive benefits, including professional development programme, wellness, recognition, community volunteering initiatives, and flexible/hybrid working arrangements.

About FTI Consulting

FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 8,300 employees located in 34 countries and territories. Our broad and diverse bench of award–winning experts advise their clients when they are facing their most significant opportunities and challenges. The Company generated $3.49 billion in revenues during fiscal year 2023. In certain jurisdictions, FTI Consulting’s services are provided through distinct legal entities that are separately capitalized and independently managed. FTI Consulting is publicly traded on the New York Stock Exchange. For more information, visit www.fticonsulting.com and connect with us on Instagram and LinkedIn.

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Compensation Disclosure: Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.

#LI-RT2 #LI-Hybrid
Additional Information

    Job Family/Level: Administrative Operations Level 2
    Payroll Expense Type: Infrastructure (Non-billable)
    Employee Status: Regular

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

https://fticonsult.referrals.selectminds.com/fticareers/jobs/executive-assistant-riyadh-core-operations-20263?src=JB-10075

Applied For Many Jobs, But Didn't Get Any Interview Calls?

Apply For This Job Using a Branded ATS-Friendly CV from Dubai-Forever.Com.

CONTACT NOW!

SOCIAL INITIATIVE:

Office Administrator, Eddyfi Technologies, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Become EDDYFIER, are you interested?

Join a world-renowned company that pushes the boundaries of technology to support the essential sectors the world depends on every day. We ensure reliability and security by protecting critical infrastructures and assets globally, thus helping to preserve the planet and save lives.

Our values

    Innovate with a clear purpose
    Prioritize our customers
    Ensure reliability and accountability
    Stay united to be stronger

Joining our team means:

    Collaborating with experts dedicated to innovation and excellence in a dynamic environment.
    Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
    Joining a rapidly expanding company offering long-term development and success opportunities.
    Contributing to meaningful projects that create a lasting impact.

As an Office Administrator you will be responsible for overseeing the daily operations of the office, ensuring efficiency and organization. This role includes administrative support, coordination of office procedures, and assisting staff with various tasks to maintain a productive work environment.If you want a role where you can have a direct impact on customer satisfaction worldwide, this role is for you.

As Office Administrator, you will have to

Office Administration:

    Manage office operations, supplies, and equipment.
    Handle incoming and outgoing correspondence (emails, phone calls, mail).
    Maintain records, files, and databases with accuracy.
    Assist with scheduling meetings, appointments, and travel arrangements.
    Support HR functions, including onboarding and employee records management.
    Process invoices, expense reports, and basic bookkeeping tasks.
    Ensure compliance with office policies and procedures.
    Coordinate with vendors, suppliers, and service providers.
    Provide general administrative support to management and staff.

Logistics & Supply Chain Support:

    Coordinate shipments, deliveries, and inventory management.
    Track incoming and outgoing shipments, ensuring timely deliveries.
    Liaise with suppliers, freight forwarders, and transport providers.
    Maintain logistics records and documentation (e.g., shipping labels, invoices).
    Assist with customs clearance and regulatory compliance.
    Monitor stock levels and coordinate restocking with suppliers.
    Troubleshoot delivery issues and resolve logistical challenges.
    Prepare export and import documents in compliance with regulatory and customs requirements.

Warehouse:

    Receive raw materials, verify them, perform transactions in the ERP, and add them to the inventory.
    Label, classify, and package products and goods.
    Inspect certain important parts upon receipt.
    Manage the warehouse, ensure cleanliness, identify materials, and perform entry/exit controls.
    Ensure order and proper maintenance of inventory materials.
    Under the supervision of your hierarchy, conduct regular physical inventory of the warehouse.
    Monitor the condition of our "emergency stock" and alert in case of a shortage of parts.

What makes you an asset to our team

    3 years of experience in Administrative/logistics role preferably in GCC country.
    Kowledge of delivery management, customs, and incoterms.
    Experience with the SAP platform is an asset.
    Ability to organize tasks autonomously based on given priorities.
    Ability to understand interactions between various company departments.
    Intermediate computer skills and ability to work with several different software.
    Developed interpersonal skills to handle more difficult cases tactfully.
    Advanced English, both spoken and written.

If you have transferable skills, even if you don’t meet all the criteria, feel free to submit your application!

We are a fast-growing international high-tech company offering non-destructive testing solutions for inspecting critical components. Every day, we develop, produce, and market sensors, probes, robotic solutions, etc., as well as the necessary operating software. Our instruments are used in a variety of industries, including oil and gas, aerospace, and nuclear industries.

Would you like to learn more about our company and our parent company, Previan? Check out this video from our president, Martin Thériault: https://www.youtube.com/watch?v=DAI9pgmJk8I

At Eddyfi Technologies, diversity enriches our culture and drives innovation. We value an inclusive environment and welcome applications from all backgrounds. Joining Eddyfi Technologies means becoming part of a team that celebrates diversity and builds a better future.

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

https://jobs.dayforcehcm.com/en-US/eddyfi/CANDIDATEPORTAL/jobs/9115

Applied For Many Jobs, But Didn't Get Any Interview Calls?

Apply For This Job Using a Branded ATS-Friendly CV from Dubai-Forever.Com.

CONTACT NOW!

Middle East Jobs, Careers, Vacancies

Administration Assistant, UTEC Survey Group, UAE

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

SOCIAL INITIATIVE:

Executive Assistant - Core Operations, FTI Consulting, Riyadh, KSA

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

SOCIAL INITIATIVE:

Office Administrator, Eddyfi Technologies, Dubai, UAE

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!

SOCIAL INITIATIVE:

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Administration Assistant, UTEC Survey Group, UAE

DETAILS TO REGISTER FOR THIS JOB:NOTE: ATS-compliant CV is MANDATORY!

SOCIAL INITIATIVE:

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DETAILS TO REGISTER FOR THIS JOB:NOTE: ATS-compliant CV is MANDATORY!

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NOTE: ATS-compliant CV is MANDATORY!

DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!