Middle East Jobs, Careers, Vacancies: Secretary/Receptionist/Admin Jobs

Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts

Personal Assistant to the Regional President, MENA, Muscat, Oman

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Summary

The role involves managing a broad range of administrative and office-management responsibilities, including calendar coordination, travel arrangements, meeting scheduling (internal and external), document and correspondence preparation, visitor screening, and other related tasks.

The ideal candidate will have proven experience in handling administrative and executive support functions, working independently with minimal direction. This position requires outstanding organizational skills, flexibility, and the ability to thrive in a fast-paced environment. The successful candidate need to demonstrate integrity, discretion, and resourcefulness while interacting effectively with staff at all levels. A proactive, positive, and hardworking approach, combined with the ability to prioritize under pressure, is essential.

Key Accountabilities, We expect you to:

Manage Regional President’s calendar, schedule meetings, and coordinate logistics.

Prepare agendas, briefing materials, and presentations for meetings.

Act as the first point of contact for internal and external stakeholders.

Handle sensitive information with discretion and maintain confidentiality.

Support Regional President in managing priorities and deadlines.

Organize travel arrangements and process expense reports accurately.

Organize team travel and logistics, collaborating closely with company Travel Coordinators to ensure business travel requirements are complete and run efficiently.

Arrange transportation for Executive visitors from BP.

Maintain filing systems, manage office supplies, and ensure smooth operations.

Partner with other Team Assistants to provide support when needed, including holiday cover for colleagues.

Essential Experience and Job Requirements

Open for Omani nationals.

Minimum 8 years of experience as admin assistant to senior executive.

Very Good verbal and written communication skills.

Strong knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint and Outlook.

The successful candidate will have access to a wide variety of information and will be required to use judgement and discretion frequently in their work.

Strong organisational skills are required to lead the team and individual agendas effectively.

Attention to detail and systematic approach to work.

Good team player who is self-motivated but also able to work independently.

Excellent calendar management skills, including the coordination of complex executive meetings.

Experience in developing and maintaining filing and information systems.

Experience scheduling travel arrangements for team.

Ability to deal comfortably with internal and external contacts at all levels.

Other Essential Skills and Knowledge:

Efficient organisational and administrative skills.

Positive mindset, professional, people focussed, friendly communication skills.

Ability to maintain boundaries and clear delineation of responsibilities in a task or situation.

Desirable Criteria and Qualifications

To work under pressure in a busy office environment.

Effective and collaborative team player.

Confidentiality and discretion.

Flexibility dealing with varying duties concurrently.

To use initiative in a variety of complicated situations.

Ability to contribute to group discussions in a thoughtful manner.

Essential Education

Bachelor’s degree in Business Administration, Management, Communication or a related field.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://careers.bp.com/job-description/RQ105996?codes=INDEED

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Applicant Tracking System Incorrect Parsing

And, you may never be found by the recruiter, in spite of your 'CV information' existing in the database...

... And, you'll wonder why you get rejected in spite of being a PERFECT MATCH for the Job.

Our leading services and their respective One-time Investment are as follows:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

We've all heard we need to ”tweak the CV” to match the 'job vacancy’.

BUT, no one showed us how to actually do it.

Till Now!

Applying with a generic resumé/CV, does not work, as the Applicant Tracking Software removes non-matching resumé/CV's from the queue of candidates to call for an interview.

If you are willing 'TO DO WHAT IT TAKES' (Lionify!), then follow 'The Process' given below.

Else, close this website, continue doom-scrolling on your phone, and curse everything/everyone for your failure to find a good job.

You know you're talented and skilled, BUT, it takes effort to search and apply for jobs that will take you to the NEXT LEVEL.

Make up your MIND to FOLLOW The 4-step Process, where our deep expertise in crafting ATS-compliant resumes, and the POWER of AI will create the BEST ATS-friendly resumé/CV.

Our 27+ years of expertise in designing CV’s + the Power of AI together help you in your quest to Lionify.

So, what is the Meaning of Lionify?

To Do Everything it takes…to find your DREAM JOB.

Navigate here: https://lionify.ai/

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Read the recommendations our customers have given us, on my LinkedIn profile.

https://www.linkedin.com/in/shabbirfkagalwala/details/recommendations/

Navigate here for more testimonials/feedback about our expertise and results:

www.dubai-forever.com/resume-writing-feedback.html

www.dubai-forever.com/cv-writing-reviews.html

Also, read reviews about "www.Dubai-Forever.Com" on TrustPilot.com, the world's must trusted review site...

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Navigate here for the Latest CV Samples & Templates, APPROVED by recruiters. For FREE!:
https://www.dubai-forever.com/cv-writing-sample.html

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Join the Fastest Growing Job Group on LinkedIn:

Fastest Growing LinkedIn Job Groups in UAE/GCC, Join for Free

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Join the Middle East's Best Job Groups on Whatsapp:

Dubai, Abu Dhabi, UAE, Middle East Whatsapp Jobs Groups, Join for Free

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Join our Telegram Group:

Fastest Growing Telegram Job Groups in UAE/GCC, Join for Free

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Submit your CV here, as well:

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.

Excited about working in the GCC? Click on one of the banner's below...

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

SOCIAL INITIATIVE:

We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

It is to help people who are searching for jobs from across the world.

This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.

Do this GOOD DEED.

You never know who will benefit from it.

You've heard about KARMA right?

It's waiting to give you 10X of whatever you do...Do the Good Deed. FORWARD NOW!

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

Office Administrator, Kuwait

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Office Administrator,

Location

Kuwait

Consulting | Talent standards

Office Administrator

When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. Looking for a rewarding career? Take a closer look at Deloitte & Touche ME.

You'll understand that Deloitte is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings. It has received numerous awards in the last few years, which include Best Employer in the Middle East, Best Consulting Firm, and the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW).

A career in consulting with Deloitte & Touche Middle East will engage your skills as a strategist, giving you a key role in the planning, growth, and structure of businesses. However, we’re not simply looking for people who know how to think, but who can display a deep understanding of business and industry and who can work collectively as a team to translate this understanding into deliverable solutions. For this reason, consulting at Deloitte requires specialist skills that embrace areas such as strategy, operations, financials, people management, and technology. If you like a challenge and the opportunity to make a positive difference in the business world, we will provide you with a professional environment geared to your growth and help you achieve excellence in this field.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges, and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations, and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

Integrity
Outstanding value to markets and clients
Commitment to each other
Strength from cultural diversity

Job Summary

Provide administrative and logistics support to the Consulting team in Kuwait's office, including but not limited to drafting formal letters, preparation of documents, including formatting and printing, meetings, and appointments scheduling, flight scheduling, document archiving, record keeping, and filing, as well as telephone handling. We are looking for a dynamic and flexible individual to join our team as an Office Administrator.

As the Office Administrator, your primary responsibilities are:

Being the first point of contact for all (internal) enquiries related to administrative and support
matters within the Consulting function
Oversee the day-to-day operations in the office for the Consulting function
Complex travel management by arranging flights, hotels, transfers, Visas, etc.
Organizing internal meetings and events
Oversee internal operations and communication
Meeting and greeting new joiners and supporting HR with onboarding
Managing Insurances and office licensing
Handle data entry work and filing paperwork
Maintaining weekly Excel logs (vendors, subcontractors, receipt vouchers, payment vouchers.)
Preparing financial documents such as invoices, accounts payable, and receivable
and procedures
depreciation, prepaids)
Completing bank reconciliations
Verifying bank deposits
Preparing/ processing business payments
Ensure accurate and timely closing

Skills required:

Bachelor’s Degree in Business Administration or other relevant degree
Excellent English communication skills: verbal and written
Excellent Arabic communication skills: verbal and written
2+ years of Administration experience or working within an office management environment
strong communication and interpersonal skills
A self-starter who can work independently and can take charge of the role with minimal supervision
Excellent client service/stakeholder relationship skills
A good team player with excellent interpersonal skills
Analytical and problem-solving skills
Ease with Technology (MS Word, MS PowerPoint, MS Excel, MS Exchange

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://middleeastjobs.deloitte.com/careersME/PipelineDetail/Kuwait-Office-Administrator-Kuwait/250578?source=Indeed

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Service Coordinator, Salmiya, Kuwait

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Description

What you will do

Service Coordinator is a key role reporting to the Operations Supervisor and is responsible for scheduling jobs for technicians, coordinate with the Operations teams and providing answers to questions by retrieving information from the necessary departments and supervising the field units’ routes to prioritize and organize their schedules.

As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.

How you will do it

As a Service Coordinator, your responsibilities will be;

Scheduling jobs for technicians and dispatching vehicles or equipment to appropriate locations according to predetermined schedules, customer requests or immediate needs.

Sales & operations Support to all LOB’s

Facility & Logistics support.

Support Trade Compliance approvals for HS codes and Warranty Claims - Service HVAC.

Office Administration

Creating jobs in the system and communicating with the Operations team.

Coordinating with multiple departments and customers for successful job execution.

Analyzing and consolidating various reports using Excel

What we look for

Required:

University degree or diploma

Ability to deal with multiple urgent situations, and co-ordinate for quick resolution without supervision

Attention to detail

Good Excel and numerical skills

Work experience of min.5 years in a similar role

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://jobs.johnsoncontrols.com/job/WD30258191?source=Appcast_Indeed_Organic&utm_source=Appcast_Indeed_Organic?source=Appcast_Indeed_Organic&utm_source=Appcast_Indeed_Organic&ccuid=68622653069&ittk=5ZQI6AKB5B

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Personal Assistant, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We are looking for an Personal Assistant to provide high-level administrative and operational support to our Chief Sales Officer (CSO) and broader leadership team. This role is pivotal in ensuring seamless day-to-day coordination, communication, and time management for executive functions.

This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment. You should be tech-savvy, highly organized, and capable of managing multiple priorities with discretion and efficiency. If you're passionate about executive-level support and enjoy being the backbone of a high-performance team, read on.

Key Responsibilities

Administrative Support

Manage calendars, appointments, and travel schedules for the CSO and senior leadership.

Organize internal and external meetings, including preparation of agendas, minutes, and follow-ups.

Maintain confidentiality while handling sensitive company and personnel information.

Draft, review, and manage executive communications, reports, and presentations.

Operations & Coordination

Serve as the liaison between executives and internal teams to ensure smooth workflow.

Track action items and ensure timely execution across departments.

Coordinate with vendors, clients, and external stakeholders as needed.

Manage basic office operations and procurement tasks.

Project Assistance & Reporting

Assist in preparing business reports, dashboards, and performance summaries.

Support the CSO with sales documentation, CRM updates, and executive summaries.

Help plan and execute internal events, workshops, or executive offsites.

Continuously improve processes and workflows for executive efficiency.

Requirements:

1–3 years of experience in personal assistance, office administration, or similar roles.

Strong organizational skills and attention to detail with the ability to prioritize effectively.

Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools like Calendly.

Excellent communication skills, both written and verbal.

Familiarity with CRM systems (e.g., Salesforce, HubSpot) is a plus.

Ability to maintain confidentiality, work under pressure, and adapt to change.

Bachelor's degree in Business Administration, Communications, or a related field preferred.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://albacorp.teamtailor.com/jobs/7086209-personal-assistant?ittk=FBW3SEOF12

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Middle East Jobs, Careers, Vacancies

Personal Assistant to the Regional President, MENA, Muscat, Oman

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Office Administrator, Kuwait

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Service Coordinator, Salmiya, Kuwait

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Personal Assistant, Dubai, UAE

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Popular Posts

Relaxing Music for Goldfish

Relaxing Music for Hedgehogs