Corporate Service Administrator, Oman Tech Infrastructure SAOC, Oman

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We need a Corporate Service Administrator,

Corporate Services Administrator

Helios Towers is a leading independent telecommunications infrastructure company, having established one of the most extensive tower portfolios across Africa. It builds, owns, and operates telecom passive infrastructure, providing services to mobile network operators. Helios Towers currently operates in 9 markets in Africa and Oman in the Middle East.

Mission/core purpose of the job:

As a Corporate Services Administrator, you will be responsible for providing a range of first-level support on administrative services, particularly in providing administrative and overseeing the smooth running of the office and supporting the HR department.

This role is a combination of a Corporate Service Administrator and Personal Assistant to the Managing Director.

Key Job Responsibilities for CSA:

As a Corporate Services Administrator, you will be responsible for:

• Acting as the first point of contact for guests (Clients, Board etc.), staff and general enquiries.
• Providing general administrative support to all employees.
• Keeping a record of costs relating to office expenditure and invoices
• Take inventory of office supplies and order more if needed.
• Acting as the office Health and Safety point of contact and Fire Warden and undertaking any necessary training.
• Collaborating with the department to help deliver employee engagement exercises.
• Handling confidential information with discretion and professionalism.
• Managing the fleet of the company (Vehicles)
• Monitoring SG&A expenses and advice Head POD when actual expenses are exceeding the budget during the period
• Working side by side with People Advisor on selected POD responsibilities

Key Job Responsibilities for PA:

As a Personal Assistant , you will be responsible for:

• Providing comprehensive administrative support to the Managing Director.
• Managing the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Preparing and editing correspondence, reports, and presentations.
• Handling confidential information with discretion and professionalism.
• Coordinating and managing special projects as assigned.
• Acting as a liaison between the Managing Director and internal/external stakeholders.
• Assisting with personal tasks and errands as needed.

Job Specifications/Minimum & Preferred Requirements:

• Bachelor’s degree in administration, Human Resources Management, or Business Administration.
• 1- 2 years of experience in relevant field.
• Knowledge of being a Personal Assistant.

Desired Skills:

• Being fluent in English and Arabic.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills, ability to multi-task and prioritize work.
• Pro-active approach and the ability to use initiative daily.
• Attention to detail and problem-solving skills.
• Friendly and able to build rapport and great relationships with contractors, employees, and clients.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Ability to handle sensitive information with the highest level of confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities and demands.

Helios Towers is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, marital status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief.

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