Read the Job Description carefully, then scroll down for "Details to Register for this Job"...
Job Purpose
1. JOB PURPOSE
To review and provide a comprehensive administration support required for coordinating department
section functions and ensuring the smooth day to day operation of the department. This role is typically
focussed on the update and maintenance of administration databases and/or systems. Interaction with
contacts within other departments is routine and usually uncomplicated. The use of a computer and
applications is at a more advanced level and somewhat frequent.
2. JOB ACCOUNTABILITIES
Generic
- Ensure administrative work undertaken complies with quality standards and is in accordance with
department procedures, standards and policy.
- Support the coordination of administration material, requests, mail and equipment on a daily basis and as
required for department related activities and corporate events.
- Provide a comprehensive admin systems support service including data entry, maintenance, update and
support of relevant databases and in house equipment. Record transactional data in appropriate systems
and produce reports as required .Collate, analyse, archive and retrieve data / information when necessary.
- Handle customer/employee requests, actioning transactions and queries in a timely manner and actively
seek feedback to provide a high level of service with admin related queries. Obtain and disseminate
information from relevant sections if not available.
- Complete timely and accurate processing of transactions, including audit, checking and necessary
reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing
relevant documentation.
- Provide comprehensive support in maintaining, issuing and tracking supplies.
- Other activities may include:
- Conduct briefings and inductions/training as required for new joiners across grades 1-4.
- Make suggestions for improvements and provide statistical and/or productivity analysis.
- Allocate tasks for staff and update staff /team on new procedure/processes
Qualifications & Experience
3. MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS
Qualifications:
12 Years schooling or equivalent
Experience :
Administration. General administration 1+ Year
Knowledge/Skills:
Other languages besides English:
Safety Sensitive Role:
No
Knowledge/skills:
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational skills
- Familiarity with office management procedures and basic admin principles
- Excellent knowledge of MS Office and office management software
DETAILS TO REGISTER FOR THIS JOB:
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