Receptionist/Facilities Administrator - Oliver Wyman, Riyadh, KSA

 Receptionist/Facilities Administrator - Oliver Wyman, Riyadh, KSA


We are seeking a Receptionist/Facilities Administrator to join our Riyadh office!

The Opportunity:

In the role of a Receptionist/Facilities Administrator, you will provide bilingual (Arabic/English) full administrative and facilities support to the business team in the Oliver Wyman Riyadh office. You will maintain office services by organizing day-to-day operations to secure efficiency and compliance to company policies and procedures.

You will be the main point of contact for Office Services Riyadh and you will report to the IMEA Reception Team Leader.

Key Responsibilities:

    Welcome visitors – offer refreshments, direct to allocated meeting space and informing the guest’s arrival to the meeting organizer

    Manage Office Services mailbox, incoming facsimiles, main reception phone line, and calendar

    Liaise with the office help/cleaning team and building support team for smooth day-to-day running

    Manage room bookings & configurations for both internal and external meetings/trainings/events – facilities’ set-up, catering, and IT coordination if A/V is required

    Office & building security access management (access cards or fingerprint enrollment)

    Office occupancy tracking & reporting (every Monday and Thursday)

    Operate online internal office applications – ZOOM, POW, Slack etc.

    Circulation of Office Services office-wide communications or announcements

    Courier services handling (local & international) and internal mail distribution from post office

    AMEX corporate card enrollment & cancellations

    First Aid training certification (arranged internally)

    Car parking card distribution management and parking policy briefing

    Office maintenance – liaising with Facilities Specialist for support, tracking and reporting.

    Liaising with the office Landlord, contractors on Facilities

    HSE processes & policy implementation

    Office Services onboarding/offboarding process management (Welcome to OW induction, allocation of office access, pigeonholes, ordering of business cards etc.)

    Stock taking - ordering, and receiving of both office and pantry supplies

    Point of contact for local contracted hotel affiliations and BCD relationship

    Maintain up-to-date vendors/contractors list and manage relations/services and schedules and new vendor set up with accounts payable team.

    Oracle invoice management (iProcurement system)

    Liaising with MGTI Dubai team on basic local support, shipment of devices

    Assist with basic ZOOM troubleshooting and/or audio-visual conference room connection and set up

    Liaising with other interdepartmental ad-hoc inquiries.

About you:

    At least 3 years of experience working in a similar role in KSA market

    Bilingual (English/Arabic)

    Experience with Microsoft Word, PowerPoint, Excel and Outlook.

    Video conferencing knowledge is a plus.

    Experience in financial services, management consultancy and/or a professional services environment is a plus

    Oracle system knowledge is a plus

Skills and Attributes:

    Excellent command of English - both verbal and written

    Calm, friendly, warm and confident demeanor

    Highly organized and detail-oriented, yet operates well within a team, as well as independently

    Professional, tactful and able to engage with colleagues at all levels in the firm, with ability to maintain and respect confidentiality

    Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal

    Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

    Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment

    Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

    Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

    Flexible attitude; embraces change, hard-working, cost conscious and results driven

    Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.



Apply Here:
https://careers.mmc.com/global/en/job/R_160306/Oliver-Wyman-Receptionist-Facilities-Administrator-Riyadh?utm_source=indeed&utm_medium=phenom-feeds

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UAE/KSA/Oman/Qatar/Kuwait/Bahrain

Payable Supervisor- Shangri-La Hotel, Dubai, UAE

 Payable Supervisor- Shangri-La Hotel, Dubai, UAE


The award-winning Shangri-La Hotel, Dubai offers luxurious accommodations, exceptional dining and gracious hospitality in the heart of one of the world's most dynamic cities.

 

Located along Sheikh Zayed Road, the 42 storey hotel is 15 minutes from Dubai International Airport and 5 minutes from the Dubai Convention Centre, World Trade Centre, Dubai International Financial Centre and downtown Burj Khalifa Dubai.  It is within close proximity to shopping malls including the famous Dubai Mall as well as Dubai’s popular beaches.

 

The hotel’s 302 rooms, serviced apartments, residences and offices offer a combination of traditional luxury and modern functionality. Fantastic views and thoughtfully-selected furnishings create an experience of unparalleled style and comfort.

 
As Payable Supervisor, we rely on you to:

    ensure that all payments are prepared accurately and on time
    ensure that all invoices attached to the receiving report are properly received, verified, authorized and documented
    ensure that strict implementation of all financial and accounting systems and procedures in accordance with the standard operating procedures are adhered to
    supervise the preparation of the monthly accounts payable age analysis.

 

We are looking for someone who has:

    Degree in Accounting or equivalent qualification
    Minimum 3 years experience in similar capacity in a 5 star hotel
    Excellent communication skills
    Customer-oriented and ability to work independently
    Strong administrative and computer skills, proficient in Sun System



Apply Here:
https://career10.successfactors.com/career?career%5fns=job%5flisting&company=ShangriLa&navBarLevel=JOB%5fSEARCH&rcm%5fsite%5flocale=en%5fGB&career_job_req_id=140293&selected_lang=en_GB

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Accounts Payable Clerk- Hilton Doha, Qatar

 Accounts Payable Clerk- Hilton Doha, Qatar


 JOB DESCRIPTION

An Accounts Payable Clerk / Assistant will fully support the Accounts Payable function within the Finance department by following procedures, understanding the purchasing system completely, and training others to use the system and follow procedures.


What will I be doing?

As an Accounts Payable Clerk / Assistant, you will fully support the Accounts Payable function within the Finance department. Specifically, you will be responsible for performing the following tasks to the highest standards:

    Use the company purchasing system, Birchstreet, to match all invoices and purchases orders
    Manage the cheque processing system
    Meet all payment deadlines
    Monitor and control the Accounts Payable process
    Train Team Members who use the Birchstreet system
    Maintain good communication and working relationships with all hotel areas
    Attend finance meetings, as required
    Act in accordance with fire, health and safety regulations and follow the correct procedures when required

What are we looking for?

An Accounts Payable Clerk / Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

    Previous experience in a high volume Accounts function
    Computer literate, with good MS Excel skills
    Good time management and organisation skills
    Passion for providing superior customer service

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

    Previous knowledge of the Birchstreet purchasing system and/or PeopleSoft
    Relevant degree, in Accounting or related business discipline, from an academic institution


Apply Here:
https://jobs.hilton.com/us/en/job/HILTGLOBALHOT07SKLEXTERNALENUS/Accounts-Payable-Clerk?utm_source=symphony&utm_medium=phenom-feeds&utm_medium=%2522mcloud%252Djobads%2522&utm_campaign=Default%2520Campaign&utm_content=Accounts%2520Payable%2520Clerk&utm_term=HILTGLOBALHOT07SKLEXTERNALENUS

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Accounts Payable Assistant- BANYAN TREE, Al Madinah, Saudi Arabia

 Accounts Payable Assistant- BANYAN TREE, Al Madinah, Saudi Arabia


We are looking for a passionate Accounts Payable AAssistant to join our team at Banyan Tree.

What is in it for you:

    Employee benefit card offering discounted rates in Accor worldwide
    Learning programs through our Academies and the opportunity to earn qualifications while you work
    Opportunity to develop your talent and grow within your property and across the world!
    Ability to make a difference in the local community through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:

    Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.

    Ensure invoices have relevant documents such as PO, AFE, Contract etc

    Verify the invoices to check the unit of issue. Unit price, quantity, extension against the hotel purchase order and receiving advice.

    Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.

    Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.

    Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads

    Ensure invoices are correctly posted into system either manually or through the FMC upload file.

    Maintain approved up-to-date vendor/supplier database on the accounts payable system.

    Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.

    Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.

    Maintain a close working relationship with the purchasing, receiving and cost control staff.

    Reconcile main vendor statements monthly in order to ensure that the account is kept current.

    Check vendor statements as they are received and resolve all discrepancies directly with the vendor.

Your experience and skills include:

    Creativity, Stress Management, Self-Development, Listening and Oral Skills
     Ability to handle multiple tasks
     Ability to delegate and organize work flow
     Ability to meet deadlines consistently
     Leadership skills
    Managing, training and instructing skills
    Diploma in Hotel Management
    Degree in Accounting
    Familiarity with hotel operating systems ( Opera PMS- POS)
    Minimum 3 years experience in a 5 star Hotel or Resort and in a similar role.
    Luxury hotel or resort background preferred



Apply Here:
https://careers.accor.com/global/en/job/ACCOGLOBAL21013332ENGLOBAL/Accounts-Payable-Assistant?utm_source=indeed&utm_medium=phenom-feeds

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Accounts Payable- Jabal Omar Marriott Hotel Makkah, KSA

 Accounts Payable- Jabal Omar Marriott Hotel Makkah, KSA


POSITION SUMMARY

 

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

 

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.


Apply Here:

https://jobs.marriott.com/marriott/jobs/21103908?lang=en-us&utm_medium=jobboard&utm_source=indeed

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