Receptionist/Facilities Administrator - Oliver Wyman, Riyadh, KSA

 Receptionist/Facilities Administrator - Oliver Wyman, Riyadh, KSA


We are seeking a Receptionist/Facilities Administrator to join our Riyadh office!

The Opportunity:

In the role of a Receptionist/Facilities Administrator, you will provide bilingual (Arabic/English) full administrative and facilities support to the business team in the Oliver Wyman Riyadh office. You will maintain office services by organizing day-to-day operations to secure efficiency and compliance to company policies and procedures.

You will be the main point of contact for Office Services Riyadh and you will report to the IMEA Reception Team Leader.

Key Responsibilities:

    Welcome visitors – offer refreshments, direct to allocated meeting space and informing the guest’s arrival to the meeting organizer

    Manage Office Services mailbox, incoming facsimiles, main reception phone line, and calendar

    Liaise with the office help/cleaning team and building support team for smooth day-to-day running

    Manage room bookings & configurations for both internal and external meetings/trainings/events – facilities’ set-up, catering, and IT coordination if A/V is required

    Office & building security access management (access cards or fingerprint enrollment)

    Office occupancy tracking & reporting (every Monday and Thursday)

    Operate online internal office applications – ZOOM, POW, Slack etc.

    Circulation of Office Services office-wide communications or announcements

    Courier services handling (local & international) and internal mail distribution from post office

    AMEX corporate card enrollment & cancellations

    First Aid training certification (arranged internally)

    Car parking card distribution management and parking policy briefing

    Office maintenance – liaising with Facilities Specialist for support, tracking and reporting.

    Liaising with the office Landlord, contractors on Facilities

    HSE processes & policy implementation

    Office Services onboarding/offboarding process management (Welcome to OW induction, allocation of office access, pigeonholes, ordering of business cards etc.)

    Stock taking - ordering, and receiving of both office and pantry supplies

    Point of contact for local contracted hotel affiliations and BCD relationship

    Maintain up-to-date vendors/contractors list and manage relations/services and schedules and new vendor set up with accounts payable team.

    Oracle invoice management (iProcurement system)

    Liaising with MGTI Dubai team on basic local support, shipment of devices

    Assist with basic ZOOM troubleshooting and/or audio-visual conference room connection and set up

    Liaising with other interdepartmental ad-hoc inquiries.

About you:

    At least 3 years of experience working in a similar role in KSA market

    Bilingual (English/Arabic)

    Experience with Microsoft Word, PowerPoint, Excel and Outlook.

    Video conferencing knowledge is a plus.

    Experience in financial services, management consultancy and/or a professional services environment is a plus

    Oracle system knowledge is a plus

Skills and Attributes:

    Excellent command of English - both verbal and written

    Calm, friendly, warm and confident demeanor

    Highly organized and detail-oriented, yet operates well within a team, as well as independently

    Professional, tactful and able to engage with colleagues at all levels in the firm, with ability to maintain and respect confidentiality

    Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal

    Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

    Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment

    Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

    Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

    Flexible attitude; embraces change, hard-working, cost conscious and results driven

    Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.



Apply Here:
https://careers.mmc.com/global/en/job/R_160306/Oliver-Wyman-Receptionist-Facilities-Administrator-Riyadh?utm_source=indeed&utm_medium=phenom-feeds

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