Facility Assistant, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Summary. 
The Facility Assistant supports the day-to-day operations of the P&M Facility. This role helps ensure a safe, clean, and well-maintained work environment by coordinating housekeeping, maintenance, material handling, and basic administrative activities in line with NOV HSE standards.
Key Responsibilities 
1. Facility Operations & Housekeeping
Support daily housekeeping and facility maintenance activities.Coordinate and supervise third-party cleaners, janitors, and maintenance vendors.Ensure cleanliness of offices, meeting rooms, washrooms, pantries, stores, common areas, parking, and outdoor areas.Assist with routine and emergency maintenance to avoid operational disruptions.Plan major maintenance work during off-hours or weekends when needed.Coordinate inspections, certifications, and maintenance of safety systems (fire alarms, extinguishers, elevators, smoke detectors, etc.) with the Safety team.Support facility modifications and renovations, including contractor follow-up and required approvals.Maintain building drawings, approvals, and records in compliance with company and local regulations.2. Material & Inventory Management
Receive building and pantry materials in the ERP system according to NOV policies.Verify physical delivery, quantity, and quality of materials.Ensure proper storage and documentation of received items.Maintain minimum and maximum stock levels for consumables, pantry items, and housekeeping supplies.Assist with equipment and furniture inventory updates.3. Vendor, Finance & System Coordination
Obtain maintenance quotations, arrange approvals, issue purchase orders, and ensure proper job completion.Confirm receipt of services and materials against POs and close transactions in the system.Coordinate with Finance for expense tracking, approvals, payments, and shared cost reporting.Work with IT for facility-related IT installations or troubleshooting.4. Gate Pass, Reception & Administrative Support
Prepare gate passes for materials, visitors, contractors, and service providers.Provide reception support when the receptionist is unavailable.Issue and track PPE for visitors and contractors.Support facility needs for events, meetings, and training.Coordinate with other NOV facilities when additional support or space is required.5. Safety & Compliance
Ensure compliance with NOV HSE policies and local regulatory requirements.Provide safety orientation to cleaners and maintenance workers when required.Support audits, inspections, and documentation related to safety and compliance. 
Qualifications & Experience
Required
High school graduate3–5 years of relevant work experienceBasic knowledge of MS OfficeGood communication skills in English (spoken and written)Strong time management and task-prioritization skillsAbility to multitask and coordinate with multiple teams and vendorsEffective scheduling and problem-solving skillsAbility to handle conflicts professionallyPreferred
Diploma in Facility ManagementExperience in the Oil & Gas industryExperience working with ERP systemDriver's license preferred

DETAILS TO REGISTER FOR THIS JOB:
NOTE: Apply to this job with an ATS-friendly CV!

https://egay.fa.us6.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4001/job/39131



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