Assistant Project Manager, Riyadh, Saudi Arabia

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Description

Assistant Project Manager Scope

The scope of an Assistant Project Manager revolves around supporting the Project Manager in all aspects of project execution, from planning to closeout. Their responsibilities include coordination, documentation, risk management, budgeting, quality assurance, and stakeholder communication. The APM plays a vital role in ensuring that the project stays on track, within budget, and meets quality standards.

1. Project Planning and Coordination

Assist in developing project plans, schedules, and budgets in collaboration with the Project Manager.

Coordinate with various stakeholders, including clients, contractors, and team members, to ensure alignment on project goals and deliverables.

Monitor project timelines and milestones to ensure they are on track.

2. Documentation and Reporting

Maintain project documentation, including contracts, schedules, meeting minutes, and progress reports.

Prepare and distribute regular status reports to stakeholders.

Ensure proper filing and organization of project documents for easy access and compliance.

3. Risk and Issue Management

Identify potential risks and issues that could impact the project.

 Work with the Project Manager to develop mitigation strategies and contingency plans.

Track and report on risks and issues throughout the project lifecycle.

4. Budget and Financial Oversight

Assist in managing project budgets and tracking expenses.

Support the Project Manager in financial forecasting and cost control.

Ensure that invoices, purchase orders, and payments are processed accurately and on time.

5. Team Support and Communication

Act as a liaison between the Project Manager and the project team to ensure clear communication.

Facilitate team meetings, prepare agendas, and follow up on action items.

Support team members by addressing queries and resolving minor conflicts.

6. Quality Assurance

Ensure that project deliverables meet quality standards and client expectations.

Conduct regular inspections and reviews to identify and address quality issues.

Assist in implementing quality control processes and procedures.

7. Procurement and Resource Management

Assist in procuring materials, equipment, and services required for the project.

Track resource allocation and ensure that resources are used efficiently.

Coordinate with vendors and suppliers to ensure timely delivery of goods and services.

8. Compliance and Safety

Ensure that the project complies with legal, regulatory, and organizational standards.

Assist in implementing health and safety measures on-site.

Monitor adherence to safety protocols and report any violations.

9. Client and Stakeholder Engagement

Support the Project Manager in maintaining positive relationships with clients and stakeholders.

Address client queries and concerns promptly and professionally.

Participate in client meetings and presentations as needed.

10. Project Closeout

Assist in the preparation of project closeout documentation, including lessons learned and final reports.

Ensure that all project deliverables are completed and handed over to the client.

Support the Project Manager in conducting post-project evaluations.

Qualifications

Bachelor's degree in Engineering, Business Administration, or a related field

5-7 years of experience in project coordination or assistant project management roles

Strong understanding of project management principles and methodologies

Proficiency in project management software (e.g., Microsoft Project, Primavera, or similar tools)

Excellent organizational and time management skills

Strong analytical and problem-solving abilities

Outstanding written and verbal communication skills

Ability to multitask and prioritize effectively in a fast-paced environment

Collaborative mindset with the ability to work well in cross-functional teams

Attention to detail and commitment to delivering high-quality work

Familiarity with budget management and cost control processes

Adaptability and willingness to learn new skills and technologies

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://jobs.smartrecruiters.com/AECOM2/744000106239969-assistant-project-manager


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