We need an ADMIN OFFICER
As the Administrative Officer and a member of the Academic Emiratization Department team, you are expected to provide administrative support services for the Line Manager (Department Chair and Faculty Members) at the designated academic department and ensure smooth communication and coordination between the department and the concerned internal and external parties as per the approved college administration policies and procedures
1. Provide professional and welcoming reception services to visitors, ensuring their inquiries are promptly addressed and they are directed to the appropriate personnel. Project a positive and professional image of the department.
2. Efficiently manage incoming phone calls, accurately screening and directing calls, taking concise and accurate messages, and promptly communicating them to the Line Manager. Resolve routine inquiries independently whenever possible.
3. Review and sort incoming correspondence, summarizing key information and prioritizing urgent matters for the Line Manager's attention. Proactively identify and address routine inquiries and correspondence, requiring minimal supervision.
4. Prepare and distribute high-quality, error-free internal communications, including memos, announcements, emails, and reports, ensuring timely and accurate distribution of information. May independently draft routine correspondence and documents when assigned by the Line Manager.
5. Manage and organize the line manager's calendar, arrange and schedule meetings with external or internal visitors/committees, ensure that any required materials and documents are available before the meeting, as well as notify attendees and coordinate with them regarding any changes that may occur.
6. Keep the relevant internal and external stakeholders constantly updated and informed regarding internal decisions using suitable communication channels.
7. Attend college/department and other relevant meetings, prepare the Minutes of Meetings (MOM), and distribute meeting minutes, ensuring clear and concise documentation of key decisions and action items.
8. Gather, analyze, and summarize relevant information and issues for the Line Manager's consideration. Communicate decisions and outcomes to stakeholders clearly and effectively, and proactively follow up to ensure timely resolution and progress.
9. Provide comprehensive administrative support to the Line Manager, including but not limited to document preparation, formatting, and distribution; and managing office equipment and supplies.
10. Manage and organize an efficient filing system (Archiving) in order to maintain relevant, important, and confidential documents and correspondence for future reference. As well as ensure that unnecessary or outdated documents are removed/destroyed appropriately when needed. 11. Maintain accurate and up-to-date records of departmental activities, including correspondence, meeting minutes, faculty workloads, and academic schedules, ensuring easy access and retrieval of information.
12. Assist in the development, review, and submission of administrative requests, including but not limited to leave schedules, return from leave requests, and faculty workload forms. Coordinate with the Operations Manager/concerned person(s) to complete any related documents and follow up on approvals.
13. Cooperate with the Operations Manager/concerned person(s) to compile and submit the required information/documents related to strategy, accreditation, annual budget, and HR.
14. Liaise with the line manager to identify the department's needs in relation to furniture, stationary, and IT systems and tools and coordinate with the Operations Manager/concerned person(s) to ensure the department's requirements are submitted and fulfilled.
15. Assist in the planning and coordination of college/department events, including media coverage, venue bookings, hosting/hospitality, and website updates. Coordinate with the Operations Manager/concerned person(s) to ensure the required services are provided.
16. Coordinate with external visitors and guest speakers to fill out the required participation and security clearance forms and submit them to the Operations Manager/concerned person(s) for processing.
17. Play an active role in supporting the planning and execution of college/department events and activities, contributing to their success and ensuring a positive experience for all participants.
18. Coordinate with the Operations Manager/concerned person(s) to fulfill any transportation requirements and/or travel arrangements for the Line Manager, faculty, staff members, and students.
19. Maintain adequate levels of office supplies, equipment, stationery, and beverages. Anticipate and proactively address any shortages and ensure efficient procurement and inventory management.
20. Prepare and fill out the required requests related to various department requirements, such as furniture, stationary, IT tools, and maintenance. Submit all requests to the Operations Manager/concerned person(s) and follow up with them to ensure all requests are fulfilled as expected.
21. Serve as a key point of contact with the Operations Manager/concerned person(s), effectively communicating college/department needs and service requests, and providing valuable feedback on the quality and efficiency of operational services.
22. Provide guidance and support to new administrative staff members, including on-the-job training, mentoring, and assisting with their onboarding process. Ensure new hires are effectively integrated into the team and have the necessary resources and support to succeed.
23. Assist the line manager in compiling and preparing various presentations, reports, analyses, and statistics.
24. Complete any other job-related tasks as assigned by the line manager in the concerned college/department within the expected time limit
- Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
- Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.
- Advanced ability to use calendar software effectively.
- Advanced ability to manage time effectively to meet deadlines.
- Excellent organizational skills and a high level of coordination.
- Excellent ability to actively listen and understand the needs and instructions of the line manager.
- A keen eye for detail to ensure accuracy and completeness of assigned tasks.
- Ability to handle sensitive information with discretion.
- Ability to work effectively within a team environment.
- Minimum of a bachelor's degree in Business Administration, Office Management, or similar discipline.
- 2-4 years of UAE experience in a similar role, preferably in higher education institutions.
- UAE Nationals only.
DETAILS TO REGISTER FOR THIS JOB:
NOTE: Apply to this job with an ATS-friendly CV!
https://newhr.sharjah.ac.ae/en/Pages/JobDetails.aspx?Jid=2556&IsDean=NoNOTE: Apply to this job with an ATS-friendly CV!
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
What is an ATS CV?
Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:
If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:
And, you may never be found by the recruiter, in spite of your 'CV information' existing in the database...
... And, you'll wonder why you get rejected in spite of being a PERFECT MATCH for the Job.
Entry Level (0 - 2 Years Career Experience)
Junior Professional Level (2 - 5 Years Career Experience)
Mid Level Professional (5 - 8 Years Career Experience)
Senior Professional Level (8 - 40 Years Career Experience)
Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
We've all heard we need to ”tweak the CV” to match the 'job vacancy’.
BUT, no one showed us how to actually do it.
Till Now!
Applying with a generic resumé/CV, does not work, as the Applicant Tracking Software removes non-matching resumé/CV's from the queue of candidates to call for an interview.
If you are willing 'TO DO WHAT IT TAKES' (Lionify!), then follow 'The Process' given below.
Else, close this website, continue doom-scrolling on your phone, and curse everything/everyone for your failure to find a good job.
You know you're talented and skilled, BUT, it takes effort to search and apply for jobs that will take you to the NEXT LEVEL.
Make up your MIND to FOLLOW The 4-step Process, where our deep expertise in crafting ATS-compliant resumes, and the POWER of AI will create the BEST ATS-friendly resumé/CV.
Our 27+ years of expertise in designing CV’s + the Power of AI together help you in your quest to Lionify.
So, what is the Meaning of Lionify?
To Do Everything it takes…to find your DREAM JOB.
Navigate here: https://lionify.ai/
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
Read the recommendations our customers have given us, on my LinkedIn profile.
https://www.linkedin.com/in/shabbirfkagalwala/details/recommendations/
Navigate here for more testimonials/feedback about our expertise and results:
www.dubai-forever.com/resume-writing-feedback.html
www.dubai-forever.com/cv-writing-reviews.html
Also, read reviews about "www.Dubai-Forever.Com" on TrustPilot.com, the world's must trusted review site...
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
Navigate here for the Latest CV Samples & Templates, APPROVED by recruiters. For FREE!:
https://www.dubai-forever.com/cv-writing-sample.html
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
Join the Fastest Growing Job Group on LinkedIn:
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
Join the Middle East's Best Job Groups on Whatsapp:
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
Join our Telegram Group:
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
Submit your CV here, as well:
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.
It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.
Excited about working in the GCC? Click on one of the banner's below...
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
SOCIAL INITIATIVE:
We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.
It is to help people who are searching for jobs from across the world.
This is a Social Initiative from our team @ dubai-forever.com, so please help us in this Noble Task by Forwarding these jobs within your Network.
Do this GOOD DEED.
You never know who will benefit from it.
You've heard about KARMA right?
It's waiting to give you 10X of whatever you do...Do the Good Deed. NOW!
🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲
No comments:
Post a Comment