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Job Requisition ID: 158089
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role:
Responsible for preparation of cost estimation, proposal & contract agreement for all phases of FM projects including coordinating with In-house team & subcontractors. Proper mobilizing of all the Casual jobs / Total Facilities Management (TFM) tenders / Projects. Expert in preparing costs estimation with the objective of reducing costs and maximizing gross margins. Managing deviance from the actual and targets set during the periodic P&L review meetings. Establishing a proposal library of all bid related forms, formats, and customer communications.
What you will do:
Key Accountability 1: Process Management
• Creation of Bids
• Managing and prioritizing workload.
• Bid/No Bid management.
• Follow Bid Process Based on Clients budget constraints for any specific project, carrying out value engineering studies.
• Review tender / contract documents to understand the complete scope for tendering projects.
• Contractors for outsourced scope of work.
• Provide technical advice regarding design, construction, or program modifications and structural repairs to industrial and managerial personnel.
• Lead the development and preparation of RFP’s, Pre-Qualification, formal presentations.
• Achieve Pre-sales targets set by the management.
• 100% Customer Compliance.
• Meet all internal and external deadlines.
• Bid/No Bid Meeting held, and form completed and signed by senior management.
• 100% compliance with bid process.
Key Accountability 2: Build strong relationships with customers and colleagues.
• Achieve and enhance customer satisfaction by meeting and /or exceeding the customer requirements.
• Clear communications with all customers
• Liaise internally with all departments especially HR, finance, operations and commercial.
• Contribute to develop a customer focused service and a positive corporate image, including the maintenance of good working relationships with client, client representatives.
Key Accountability 3: Administration & Quality
• To manage the creation of bid related materials.
• Manage and control bid related stationery.
• RFP and bid related documentation control.
• Developing case studies, client profiles and other supporting documentation that showcases AFE TFM capabilities.
Key Accountability 4: Performance of Casual Jobs / Projects.
• Execution of Casual jobs / TFM / Projects, efficiently within the budget and ensure profitability.
• Generate revenue from refurbishment / retrofit works.
Key Accountability 5: Behavioral
• Time management
• Positive attitude
• Living the company values
Key Accountability 6:
• Manage and update all sales related MIS.
• Proactively manage the renewal of all existing contracts.
Required Skills to be successful:
Job-Specific Skills:
• Knowledge of facilities planning, TFM processes and procedures.
• Carryout conditional assessments, prepare cost estimates, technical justifications for retrofit, replacement works.
• Knowledge of estimating, budgeting, and scheduling practices.
• Knowledge of current status of costs of TFM tenders, escalation factors, and market trends.
• Ability to understand and work with commercial requirements like plan cost, budgets limits, profit and loss.
• Has a clear understanding of technical, commercial and finance related matters pertaining to the contracts.
• Ability to manage time and workload effectively.
• Knowledge of building codes and standards of practice, laws governing construction contracts and contracting.
• Ability to identify the training needs of team members, coach, and guide team for better employee engagement.
• Skills in reading and interpreting plans and specifications and to compare them with construction progress.
• Ability to clearly communicate with client, team, engineer, managers, and other stake holders.
• Skills in both verbal and written communications, Strong negotiating skills.
• Strong computer skills, emphasis on Microsoft Office, Microsoft Project, Viewpoint.
• Ability to interpret client requirements and create work winning proposals.
• Self-motivate capable of working alone and as a team.
Behavioral skills:
• An excellent customer service attitude and the ability to interact with customers in a professional manner are required.
• Good communication skills with the ability to form and maintain good relationships internally and externally.
• Good interpersonal, negotiation and influencing skills.
• Commercially and financially aware.
• Strong analytical skills.
• Strong technical mind-set and able to read and interpret technical data and translate to others.
• Highly numerate with the ability to research, assemble manage and manipulate numerical information.
• Knowledge of estimating techniques.
• Results orientated and organized with the ability to deliver against deadlines.
What equips you for the role
Minimum Qualifications, Certification and Knowledge:
• Degree in Mechanical / Electrical Engineering.
• Understanding of local market and knowledge of Public Entities, contractors and vendors.
• Understanding of FIDIC / TFM contracts.
• Experience of cost estimation in FM background in UAE.
• Computer skills
• UAE Driving License
• High level of expertise on word, excel, power point presentation.
Minimum Experience:
• 7 years' experience in FM, TFM, Projects and bid/proposal production.
About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions.
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
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