HR Manager, The Aquila School, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

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Description

We are looking for an experienced HR Manager to join our growing school as soon as possible. 

For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila professional code of conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.

The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory references and  Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Key qualities and skills:

To be friendly, approachable, professional, discreet and knowledgeable, able to work independently and as part of a team and to earn the trust and respect of all staff

To be able to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally and in writing

To plan, organise and prioritise time and workload in order to accomplish tasks and meet deadlines 

In coordination with stakeholders: 

School Leadership Teams, Principals, SLT, and other relevant stakeholders across the regional school network

ISP Middle East Team

Third Party Vendors 

Reporting Line: Regional HRD & School Principal 

Role context: 

The HR Manager role is responsible for the full employee lifecycle from recruitment to exit in accordance with the labour law, in alignment with the relevant external regulatory bodies as well as internal group guidelines. The professional plays an active role in the day to day running of our busy school and supports our vision of being the school of choice & employer of choice within our community. The role of the HR Manager is to work with all departments to build and maintain a positive working environment, ensure fair people processes, ensure transparent and effective communication pertaining to people related items, and promote wellbeing & engagement with a focus on employee experience.

The successful candidate will collaborate with other functions to ensure the HR operations are professional and compliant with our safer recruitment practices. The post holders will be expected to build a close working relationship with colleagues in the ISP regional team and school leadership to fully perform their duties.  

Key Responsibilities 

1. Talent attraction, acquisition and onboarding/ offboarding 

Lead the recruitment process in accordance with our safer recruitment process from identifying vacancies, reviewing staffing structures, placing job ads, ensuring budgets are available, creating job descriptions, scheduling interviews, screening candidates, compiling interview feedback forms, background checks, references, child protection certificates, creating job offers and contracts. Ensuring external contractors are on our single central register and have met the necessary safeguarding requirements to be on our premises.

Ensuring a full onboarding and induction process has been followed for each employee and external contractor, including uploading documents to the HR system.

Ensuring all exiting employees have participated in an exit interview and all clearances have been completed including final settlement payments. 

2 - HR Operations 

Manage human resources operations at school level. Own the ISP people strategy with direction from ISP regional office across the school with accountability for talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safeguarding, succession planning, employee relations and retention, regional regulations, ISP compliance and local labour relations.

Reporting: provide information and reports on data such as employee turnover, references, cost per hire, training hours per person, etc.

Compliance: comply with regional federal and local legal requirements and advise on required actions including areas such as teacher licensing and KHDA/ADEK requirements.

Systems: manage systems for attendance recording and work alongside the finance manager to produce the monthly payroll 

3 - Organizational development 

Improve organizational effectiveness through the development and deployment of solutions to improve productivity and drive a performance culture.

Consult with ISP-ME team and school leadership teams on change management opportunities – provide guidance on resources, processes, and tools.

Serve as partner to provide advice on organisational design issues. 

4 - Talent management 

Implement succession planning and key talent reviews, ensure an effective use of the performance development process, our learning improvement plans and internal move/ development opportunities. Coordinate succession planning with ISP-ME team key stakeholders and the school leadership team. 

5 - Talent development/further education 

Promote development courses on the internal learning hub and work with line managers on CPD opportunities for academic as well as non-academic colleagues aligned with the conducted talent reviews. 

Ensure performance management opportunities are in place for all colleagues to enhance their ability to achieve goals and capability to assume increased levels of responsibility.

Manage employee training programs, particularly for admin colleagues and budgets including identification of internal/external training opportunities, coaching and mentoring program development. 

6 - Employee Engagement 

The HR Manager is responsible for collecting feedback through various channels: NPS surveys, onboarding surveys, Employee Engagement surveys, exit interviews, etc. This feedback is used to enhance engagement and helps ISP get better. The HR Manager can work with the engagement lead and together they are responsible for working with the principal on feedback action planning and internal communication. 

7- Emiratisation/ Nationalisation 

Ensuring all emiratisation quotas have been met and full compliance on Nafis and GPSSA. 

8- Employee value proposition 

The successful candidate understands the value proposition we are offering to candidates (internal and external) and positions the school as an employer of choice when advertising roles. The HR Professional demonstrates good online skills, social media posting on success stories to create and maintain a positive profile of the school and organisation. Management of the school LinkedIn account is a requirement of the role.

9- Wellbeing

Ensure the school has a provision for wellbeing activities, the private medical insurance annual negotiation must include an employee assistance programme and support a good value proposition for employees. Work with the Principal on other wellbeing initiatives within the school such as health road shows, healthy eating promotion, work life balance activities etc.

Other Responsibilities

·    Undertake such other reasonable responsibilities and tasks that may be assigned by the School Principal and the International Schools Partnership.

Candidate Profile 

1.       Person specification

·         Approachable, professional, discreet, able to work independently and as part of a team and to earn the trust and respect of all colleagues.

·         The ability to communicate clearly, concisely, and effectively; active listener, and the ability to understand information and ideas as presented verbally and in writing.

·         The ability to plan, organise, multitask, and prioritise time and workload in order to accomplish tasks and meet deadlines.

·         High attention to detail

·         Experience of working in HR in a school in the Middle East

·         Ability to communicate perfectly in written and spoken English, Arabic is an advantage but not mandatory.

·         A positive solution focused approach

·         An understanding of and commitment to the ISP values

·         Leadership capabilities

·         Independent, committed and growth mindset.

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school

Hours of work- 7.15am to 4:00pm or 7:30am to 4:15pm Monday to Thursday and up to 12 noon on Friday, plus occasional evening and weekend work. 

 Holidays- 30 working days per year -   We ask the post holder not to take leave from the second week of August to the second week of September. 

2Competencies

Collaboration actively engages in leading a team; the ability to be collaborative and a genuine team player, developing positive and supportive relationships with colleagues to solve problems and maximise opportunities.

Learning & Getting Better the ability to continually demonstrate personal commitment and passion for learning and getting better using evidence and feedback, supporting others in their continual learning, development and growth.

Innovation Leadership create an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.

Resilience the ability to deal with setbacks and challenges calmly and effectively.

Community Focus commitment to meeting and exceeding the needs and expectations of your students and their families.

Integrity & Ethics Management work ethically and with integrity; help

others feel valued; uphold and model the ISP Vision, Purpose and Principles 

3  Qualifications: Professional qualification – CIPD, SHRM or degree in HR related field

    Experience:  Experience of being a school HR Manager in Middle East

    Location: Dubai, UAE 

    How to apply: Interested applicants can apply via Jobvite and include an updated CV which includes a paragraph titled ‘Why I am the right person for this post.’ 

About ISP

The International Schools Partnership (ISP) is a growing group of committed colleagues, in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our students, colleagues, and parents. We are committed to getting better, all the time.

ISP was founded by an experienced team of committed educationalists and operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Canada, Spain, Italy, Switzerland Costa Rica, the United Arab Emirates, Qatar, Malaysia, Mexico, Chile, Colombia, Ecuador and Peru educate children and students from 2–18 years of age. We have now expanded to 77 schools that employ over 10,000 staff and deliver multiple curricula to over 65,000 students located across the globe.

We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that can forge successful careers and lives, in a rapidly changing world. Our goal is to enable our schools to be the leading school of choice in their local area. At ISP we continue to engage with schools around the world that are interested in becoming part of our global group of schools and look forward to welcoming more students and staff to the group.

DETAILS TO REGISTER FOR THIS JOB:

https://careers.internationalschoolspartnership.com/jobs/13641020-hr-manager?tm_company=44982&tm_event=view&tm_job=2594

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