Project Management Coordinator, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We need a Project Management Coordinator,

Location: Expo City, United Arab Emirates
Experience: 3 years
Department: Central PMO
Employment: Full - Time

We are looking for a detail-oriented and driven Project Coordinator – Events to support our Projects and PMO team in executing large-scale events and activations. This role involves end-to-end operational, administrative, and creative support in the planning, coordination, and delivery of high-impact events. The ideal candidate must be organized, proactive, and able to collaborate effectively with internal teams and external partners.

Roles Description:

• Assist the Projects team in the execution of event-related operations
• Coordinate logistical planning and manage event-day activities
• Provide administrative support to Senior or Project Managers
• Maintain and update the events calendar
• Prepare and distribute documentation, including meeting minutes and event manuals
• Develop and oversee detailed project plans (timelines, budgets, resources)
• Monitor progress and ensure quality and adherence to internal standards
• Support in the creation and implementation of event manuals for each stage of the project lifecycle
• Serve as liaison between departments, suppliers, and stakeholders
• Manage logistical details such as contracts, travel arrangements, and vendor coordination
• Support the risk management process for all projects
• Document and report project milestones, risks, and updates
• Conduct research and contribute to brainstorming sessions
• Assist in developing innovative event concepts and participating in internal ideation workshops
• Assist in post-event reconciliation, including financial tracking and documentation closure
• Follow established procedures, standards, and compliance guidelines

Skills and Qualification:

• Bachelor’s degree in Event Management, Business, or a related field (preferred)
• Minimum 3 years of experience in event or project coordination/management
• Proven experience managing event budgets, logistics, and stakeholder communication
• Strong organizational and time-management skills
• Familiarity with compliance processes and risk management frameworks
• Proficiency in Microsoft Office and project planning tools
• Excellent communication skills and the ability to multitask in a high-pressure environment
• Creative mindset with an eye for innovation and detail

Why Join Us?

• A creative and collaborative work environment
• Opportunities to work on high-profile events and international projects
• Career growth and development opportunities

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