Administrative Receptionist, Decisive Zone, Dubai, UAE

Key Responsibilities:

Greet and welcome guests as soon as they arrive at the office;

Determine the nature and purpose of visitors arriving, direct or escort visitors to the appropriate person and office;

Operate multi-line telephone system to answer, screen, and forward calls, provide information and take messages;

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures);

Provide basic and accurate information in-person and via phone/email regarding a business setup and business center industries;

Receive, sort and distribute daily mail/deliveries;

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook);

Order front office supplies and keep inventory of stock;

Update calendars and schedule meetings;

Book meeting rooms within a business center and make sure that the rooms are tidy and with updated stationery after each meeting;

Provide administrative support to the management;

Perform other clerical receptionist duties such as filing, photocopying, and MOM recording.

Requirements and Skills:

Proven work experience as a Receptionist, Front Office Representative, or similar role;

Excellent oral and written communication skills;

Basic computer skills – Microsoft Office, internet navigation

Excellent and courteous follow-up and empathy for clients and staff;

Hands-on experience with office equipment (e.g. printers);

Professional attitude and presentable appearance;

Ability to be resourceful and proactive when issues arise;

Excellent organizational skills;

Multitasking and time-management skills, with the ability to prioritize tasks.

https://www.decisivezone.ae/careers/#

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