Coordinator - Medical Education Office, Qatar

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need a Coordinator - Medical Education Office

JOB SUMMARY:

The Coordinator - Medical Education Office in Medical Education Office provides administrative, logistical

and organizational program coordination and support for Manager of Graduate Medical Education and

Program Directors of Residency and Fellowship Training programs in Sidra. The incumbent provides

administrative support to the department of medical education in the accreditation projects, residents and

faculty development program and daily functions of the department. He/ she assists the Program Director(s)

of Residency and Fellowship Training Programs in Sidra to develop, plan and administer the program

activities and residents/ fellows rotations, monitor their evaluation and compliance of ACGMEI accreditation standards across the program; supports the Program Director(s) in ensuring the

training program activities meet all relevant criteria, policies, procedures and ACGMEI and JCI accreditation standards and requirements. He/ She maintains documentation and records and

assists in preparing reports related to the ongoing compliance with ACGMEI and JCI accreditation standards.

KEY ROLE ACCOUNTABILITIES:

Updates ACGMEI Accreditation database system (ADS) and monitors the compliance among Residents,

Fellows and Faculty to complete the evaluation forms and ACGMEI surveys.

• Documents and updates records of medical students, residents and fellows either on paper-based files

or into electronic database management system (MedHub).

• Prepares and compiles documents and residents evaluation forms required for Graduate Medical

Education Committee and clinical Competency Committee meetings and records minutes and follows

up the actions.

• Supports the day-to-day operational and administrative aspects of Sidra’s Medical Education Office.

• Provides administrative support to program Director of Residency / fellowship Training program and assists

in running the daily training schedule for residents and activities of the program in compliance with

ACGME standards.

• Supports the Medical Education Office and Program Director in collecting, screening application for

residency and fellowship programs and entering data into ADS and MedHub during the site visit and

Internal Reviews.

• Supports the Medical Education Office and Program Directors in the annual recruitment activities of

residents and fellows, scheduling interviews and recruiting the new residents and fellows on annual basis.

• Ensures the collection, compilation of data and program annual report and evaluation reports for

residents and fellows for the preparation of Program Evaluation Committee meetings.

• Supports the Program Director and Medical Education Office in compiling data and program information

required for ACGMEI surveys and accreditation site visit.

• Supports the Medical Education Office and Program Director in preparing PLA, the master rotation

schedule of residents / fellows, didactic schedule, duty rosters and monitoring compliance among

residents to complete duty hours and surveys using Residency Management System (Med-Hub).

• Supports the management of the Clerkship Training schedule of Medical Students and assists in collecting

the students’ evaluation from faculty.

• Supports the planning of annual events in medical education office and training program including recruitment, orientation, and graduation of residents.

• Supports the Medical Education office and Program Director with specific activities related to institutional and program level orientation, process resident paperwork and assisting the program director as needed with residents during the probationary period.

• Supports the Medical Education Office and training program in organizing the clinical teaching workshops and professional development training programs for faculty and residents / fellows.

• Develops, implements and oversees the maintenance of filing, record-keeping and distribution of materials to the online Residency Management Program (Med-Hub).

• Communicates with internal departments and stakeholders in Sidra and respond to their enquiries.

• Supports the Medical Education Office in completing the institutional accreditation application form, compiling reports, updating policies and procedures and ancillary documents essential for the institution accreditation in preparation for ACGMEI site visit.

• Supports the Medical Education Office in completing the accreditation form, compiling reports & data, updating policies and procedures and ancillary documents in preparation for JCI site visit.

• Utilizes and monitors ACGMEI Accreditation Database System (ADS) and MedHub on a daily basis to track program activities and to update the overall program, trainees’ data, evaluation forms, and duty hours and surveys requirements as needed.

• Assists in preparing the annual reports for Medical Education Office and Annual Program Report on the status of the training programs’ compliance with accreditation standards and identifies risks and recommends mitigation action.

• Delivers a professional, welcoming first point of contact to all stakeholders (medical students, residents, fellows, faculty, physicians, nurses, other healthcare professional, leaders and representatives of partner institutions).

• Reports problems as they arise and ensures that staff and external partners are updated in a timely fashion.

• Prepares Power Point presentations, memos, letters, spreadsheets and other documents as required for medical education office and the training program.

• Identifies and communicates opportunities for improvement to processes within the department and training program.

· Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies · Adheres to and promotes Sidra’s Values

QUALIFICATIONS, EXPERIENCE AND SKILLS:

Education: Bachelor’s degree in Business Administration, Education or equivalent

Experience: 2+ years’ experience in a senior administrative coordination role or project management role in a large organization

Job Specific Skills and Abilities:

Demonstrated ability to plan, develop, and coordinate multiple projects.

• Demonstrated ability to gather data and compile information using relevant technology and prepare and provide reports as necessary for ACGMEI / JCI accreditation activities.

• Ability to maintain confidentiality and respect privacy of colleagues

• Ability to work in a stressful work environment

• Ability to adapt to a dynamic/ multi-cultural work environment

• Ability to adapt accreditation standards into processes and procedures as needed.

• Attention to detail and accuracy.

• Skilled in meeting deadlines.

• Demonstrated judgment, initiative and discretion.

• Excellent communication, organizational and administrative skills.

• Record maintenance skills.

• Proficiency with Microsoft Office suite

• Fluency in written and spoken English

About US

Sidra Medicine a healthy population is essential to a strong, prosperous society, and throughout 2020, Sidra continued to provide uninterrupted comprehensive specialist healthcare services for children and young people; and exceptional maternity, gynecology, and reproductive medical services for women, previously unavailable in Qatar and the region.” – H.H Sheikha Moza bint Nasser, Chairperson of Qatar Foundation

Sidra Medicine represents the vision of Her Highness Sheikha Moza bint Nasser who serves as its Chairperson. This high-tech facility is home to world-class patient care, scientific expertise, and educational resources.

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