Read the Job Description carefully, then scroll down for "Details to Register for this Job"...
JOB DESCRIPTION
Main Duties:
Supports Executive Director – Finance with diary management.
Creates meeting agendas, takes minutes and records summaries of actions to be taken.
Prepares assigned presentations, reports, statistical charts and briefings.
Ensures all the payments and other administrative systems are maintained and continuously tracked.
To Effectively provide administrative support to ensure efficient operation in the team.
Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
Complete petty cash, reimbursement, and requisition forms
Assist in all aspects of event planning
Coordinate projects and spreadsheets with precise attention to details
Ensures strict confidentiality, discretion, and professionalism at all times.
Contributes to team effort by accomplishing related results as needed.
Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments.
Assist with tasks assigned as and when required by the management team.
Provides administrative support to Finance team.
Specific Duties:
Act as first Finance contact and guides queries to the appropriate responsible Finance member.
Coordinates projects as assigned by the Executive Director – Finance and liaises with key stakeholders if and when needed.
Assists in maintaining schedule and coordinating calendar activities.
Manage diaries of team members, schedule internal and external meetings
Assist in planning itineraries, including booking travel and accommodation
Files, archives and maintains Finance documents and communications as required for governance.
Participates in group wide Finance meetings
Ensure direct delivery of confidential material/mail.
Ensures strict confidentiality, discretion, and professionalism at all times.
Performs any other assignments or tasks when requested or needed.
Undertakes any other duties as assigned by Executive Director - Finance
Minimum Experience:
Previous working experience as an Administrative assistant for a minimum of 1 year is preferable
Job Specific Knowledge & Skills:
Good communication skills (verbal & written)
Arabic speaking skills of advantage
Strong interpersonal skills
Good knowledge of Microsoft Office (Microsoft Outlook, Word, Excel, PowerPoint)
Administrative writing and reporting skills
Strong follow up skills and result oriented
Data driven mindset
High ethical standards
A positive and solution focussed attitude
A clean enhanced disclosure and Barring service or police check
Strong ability to prioritize and multi task
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
QUALIFICATIONS
Bachelor’s degree Certificate in relevant field preferred
DETAILS TO REGISTER FOR THIS JOB:
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