MAJOR FUNCTIONS
• Review scopes of work, assist in developing suitable pricing structures and prepare tender documents with the right conditions whilst ensuring that company policies and procedures are followed.
• Formulate suitable tender strategies depending upon the scope, value, type, and schedule, with the inclusion of the proposed bidders and list for committee approval.
• Develop, issue, and administer tenders for approved strategies and required contracts.
• Coordinate technical evaluations, conduct commercial evaluations, and obtain Bid Committee approval for the award.
• Prepare Letters of Intent and Contracts
• Carry out post-award contract administration.
• Reports to the Contracts Manager – Projects
ESSENTIAL FUNCTIONS
• Working within the Company’s Projects Team, conduct the complete end-to-end contracting process from concept to close-out for high-value complex contracts.
• Actively participate in strategy formulation and drafting of contract strategies for approval.
• Draft tender documents in collaboration with the project team members. Review technical documents for inclusion within tenders and propose amendments to align with contract requirements and terminology. Assist the Projects team in selecting criteria for bid evaluation.
• Perform bid administration functions: coordinate responses and issuance of clarifications and amendments to tenders. Conduct an overall review of the technical bids for completeness, follow up with tenderers for missing documents, and facilitate technical/ commercial clarifications.
• Arrange and coordinate the technical evaluation of bids by Projects team members.
• Finalize technical evaluation submissions and obtain approval for the commercial bid opening.
• Assist Project Controls Team as required to prepare price comparisons and sensitivity analysis for complex price structures to obtain the best commercial option. Propose recommended bidder for the award through consultation with the Contracts Manager – Projects. Prepare Bid Committee submission to obtain approval for commercial evaluation and award of the contract.
• Conduct day-to-day administration and management of contracts, correspondence, and documents, filing – hard copy and electronic, recording and managing minutes of meetings, etc.
• Analyse and make recommendations for analyzing entitlement to Variations and settlement of claims, time extension requests, etc.
• Post-contract administration of project contracts
• Through consultation with the Contracts Manager – Projects, advise in implementing contract requirements and interpreting contract terms.
• Ensures that completion certificates and performance evaluations are prepared and duly signed upon completion of contracted work.
• Obtain feedback from the projects team for implementing future improvements in contracts.
• Champion implementation of Company safety, security, environment, and quality policies and programs in contracting.
TERMS & CONDITIONS
Contract duration: 2 years
Job Location: Sharjah, with occasional travel to the Kurdistan Region of Iraq. According to company policy, the job holder will be entitled to location uplifts when traveling to Kurdistan.
Requirements
Minimum Educational Qualifications/Certifications and Experience Required
• University Degree in Engineering / Supply Chain / Sciences or related field.
• MCIPS or other equivalent designations and credentials will be an advantage.
• 10-12 years max. professional experience working on high-value complex O&G projects, executing Pre and Post Award Contract Management on Major Construction Projects with individual Contract Values >$10M up to $500M and total project values >$100M.
• Excellent written and spoken English.
• Experience reviewing and assessing claims for high-value complex contracts would be an asset.
• Must have had experience working from the pre-award stage on major EPC O&G projects.
• Strong administration and organizational skills
• Strong planning and coordination skills.
• Strong analytical skills with attention to detail.
• Strong relationship and influencing skills.
• Proven track record in delivering high-quality results for high-value contracts.
• Experience working in large multinational corporations will be an advantage.
Functional Competencies
• Knowledge of Pre & Post Award Contract Activities
• Knowledge of Claims mitigation, analysis, and settlement
• Good negotiation skills
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