We are currently recruiting for Administration Assistant to join City & Guilds office in Dubai.
We are looking for passionate and ambitious individuals to join our small and friendly team.
You will be a part of a Team of 8 here in Dubai. Our office is located in Knowledge Park, and it is easily commutable on the tram.
This is an on-site office role, so we would like you to be able to commute to our office on a daily basis.
By joining City & Guilds you will become an integral part of a well-established global business with over 140 years of history.
If all above sound good, then we would love to hear from you!
You will work 35 hrs a week, on the permanent contract.
As an Administrative Assistant you will help and support the team's operational and customer service requirements for the Middle East region. Reporting to the Office Manager in MENA, you must have a keen attention to details, excellent communication skills and must be a team player.
This appointment will be made on merit.
We believe that diversity and inclusion strengthen and enriches us, and that it is the responsibility of everyone at the City & Guilds Group to drive this value. As ethnic minority groups and disabled people are currently under-represented within the Group, we particularly encourage and welcome applications from these communities.
Business UnitChannel PartnersExperienceExperiencedSalaryAED 8767.25Type of rolePermanentFull-time or part-timeFull-timeLocation - CountryDubaiLocation - CityDubaiClosing date10/02/2023Vacancy ref7318Documents
Role profile
(Word, 102.97kb)
About The Role
What you will be doing:
First point of contact for telephone and individual enquiries
Manage the daily front office operations including receiving guests, answering and forwarding calls as appropriate
Tracking of high volume of courier packages and deliveries
Ensure availability of office stationery and pantry supplies
Assist with filing and photocopying as required
Ensure all Incoming and outgoing posts are distributed accordingly
Assist in sourcing suppliers for office equipment repairs and maintenance
Place purchase orders and request payments for regular office suppliers including courier, office supplies and printers, etc.
Ensure all documents are logged, assigned and dispatched to the clients; followed up and tracked to closure
Coordinate with UK offices regarding issues relating to proper dispatch and distribution of documents
About You
Attributes we are looking for:
Regional Customer Service experience
Proven experience in a small team environment
Proven skills in a broad range of software packages including Word, Excel, Email and Internet
Excellent interpersonal and communication skills with a good telephone manner
Able to demonstrate strong commitment to customer service
Highly self-motivated, flexible with ability to learn quickly, multitask and prioritise workloads
Able to follow set procedures and show attention to detail
Our Story And Mission
Our vision is for a world in which everyone has the skills and opportunities to succeed. We support almost five million people each year to develop skills that help them into a job, develop on that job and to prepare for their next job. As a charity, we’re proud that everything we do is focused on achieving this purpose.
Through our assessment and credentialing, corporate learning and technical training offers, we partner with our customers to deliver work-based learning programmes that build competency to support better prospects for people, organisations and wider society. We create flexible learning pathways that support lifelong employability, because we believe that people deserve the opportunity to (re)train and (re)learn again and again – gaining new skills at every stage of life, regardless of where they start.
At the heart of our business sits the City & Guilds Foundation which amplifies our purpose by helping to remove barriers to getting into a job, celebrating best practice on the job, and advocating for jobs of the future.
We were founded in 1878 by the City of London and the trade guilds of the time, to help people, organisations and economies to develop their skills for growth.
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