Middle East Jobs, Careers, Vacancies

Document & Information Management Manager, Parsons, Riyadh, KSA

Job Description:

Parsons is looking for an amazingly talented Document & Information Management Manager to join our team!

Responsibilities:

Develops the document management standard procedures, processes, protocols, and systems (e.g., Document Numbering System, Document Classification, Formatting Themes Archiving Structure, …..etc.) as needed for both the QDP and Projects levels.

Coordinates the flow of documents between the QDP, projects operations, engineering disciplines, construction teams, or other department groups.

Develops data/document distribution system Roles and Responsibilities Matrix (RACI), and confidential data/document system considering the project organization structure for the QDP and projects levels

Develops all document management Workflows, Templates, Forms, Reports, and Tracking logs. Distributes all developed templates to QDP and Projects to be used during the project lifecycle.

Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.

Collects/analyses requirements, provides suggestions, offers solutions and participates in decision making activities relating to Project Management System’s needs.

Supports the selection, design, implementation, operation, and maintenance of the Project Management System. Drives full compliance to the Project Management System regulations and requirements for both the QDP and projects level.

Design/Develop and implement forms, workflow and reports Project Management System which is typically either Oracle Unifier, PMWeb or Aconex, or any other system.

Supports/shares other managers in defining and creating their requirements list, workflows, forms, and reports.

Develops and implements a process for onboarding Program stakeholders to ensure that they are fully understanding all Project Processes, Procedures, and Project Management System principles. Provides users trainings and develops user manual.

Identifies opportunities for improvement for the document management processes, procedures and systems. Takes the lead to implement any approved improvements, particularly in terms of efficiency.

Makes gradual site visits, provides technical support, assures systems compliance, makes audit sessions, and addresses conformity reports.

Ensures that all document control team understands/applies the pre-developed document management requirements (e.g., which numbering system to be applied, which workflow to be used, approval process durations, etc.).

Sets up the project reporting system, improvement measures and performance indicators (KPIs) related to data/document management and prepares status reports. Establishes several levels of reports/dashboards to report the project status to the managements.

Manages the data/document management team members (Big Teams), provides guidance, and improves their skills for the QDP and projects teams.

Provides professional communication, Interfaces with the client, prepares professional presentations and attending meetings.

Directs and Delegates the data/document management work activities to the teams’ members, mentoring them and helping them achieving their targets.

Contributes as a team player who is deadline driven and works well with others.

Performs other responsibilities associated with this position as may be appropriate.

Qualifications:

Bachelors in Information Technology/Construction Management or any relevant discipline.

17+ years of relevant work experience of which 12+ years in similar mega projects.

Previous Experience as a QDP member is a must.

Proven Experience in project management systems selection, development, implementation, operation, and administration.

Proficiency in Oracle Aconex System is a must and in others is an advantage .

Proficiency in MS Office with expertise in Microsoft Word, Excel and PowerPoint.

Full understanding of Engineering, Construction and Project Management as well as Office/Site business processes and Workflows.

Good written and oral communication, organizational, and interpersonal skills, as well as the ability to interact effectively with project personnel and top management.

Both languages English and Arabic language are mandatory for the job.

Minimum Clearance Required to Start:

Not Applicable/None

https://parsons.wd5.myworkdayjobs.com/en-US/Search/job/SA---Riyadh-Qiddiya/Document---Information-Management-Manager_R135859

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To assist the Front Office Manager in managing and supervising the operations and maintaining the highest occupancy. Works closely with all departments, especially with Sales and Banquet, and ensures that tours, groups, conventions or cooperate clients are handled properly. Reviews, maintains and amends systems and procedures within the department. Assist in greeting and escorting important or very important guests (VIP). Support training programs and trains staff in accordance with company standards and policies.

Job Requirements

1. Minimum education of Bachelor degree in Hotel Management or relevant discipline

2. Minimum of 3 years experience in smiliar role in Front Office experience

3. Knowledgeable in Front Office Operation

4. Have good English communication skills both in written and spoken

5. Posses professional disposition with excellent communication and interpersonal skills

https://careers.dusit.com/jobdetail.php?vid=5175&hotel=all&department=0&keyword=Keyword(s)&page=1

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role

To execute and deliver development projects from inception to completion, within time, to the required quality and within budget.

What you will do

Project Delivery Design

To implement the Corporate Identity (CI) for different automotive brands.

To Communicate with the brand principle and business for finalization of design and implementation.

To handle multiple projects simultaneously.

Project Delivery Quality

To execute the project to ensure that the quality of the final project has achieved the quality standards defined by the project brief resulting in receipt of the Completion Certificate.

To handle multiple projects simultaneously.

Project values up to 100 million in construction.

Project Delivery Progress

To execute the project to ensure that the progress of the project is achieved within the described timeframe keeping all team members always informed of progress.

To handle multiple projects simultaneously.

Project values up to 100 million in construction.

Project Delivery Cost

To execute the project to ensure that the costs of the project are maintained within the described limits of the project viability.

To handle multiple projects simultaneously.

Project values up to 100 million in construction.

Project Value Engineering

Ensure that the project team is accurately and timely informed about value added/buildability options for the projects execution

Human Resource Development

Ensure that the project team is adequately staffed with competent site staff.

Project Reporting

Ensure that a record of project activity is maintained for the duration of the project.

Project Documentation

Ensure that a true record of the completed project documentation is available on completion of the project.

Project Construction Participants

Ensure that project participants are comprehensively evaluated as suitable for inclusion for the project’s execution and actively participate in evaluations and negotiations to achieve this objective

Tender Documentation

Ensure that all Tender and Contract documentation is prepared in a co-ordinated manner in conjunction with the project team.

Required Skills to be successful:

Job-Specific Skills:

Civil Engineering and Building/ University Degree. Proactive approach with good communication skills developed in a multinational environment with a minimum of 10 years major project experience. Proficiency in MS Office (Word/ Excel), MS Project is a must.

Behavioural Competencies :

Maintain relationships with all team members to ensure the participants consider they have actively contributed to the project’s success.

Computer literate.

Problem solver.

Decision maker.

Communicate with management.

What equips you for the role

Minimum Qualifications and Knowledge:

Minimum Experience:

10 – 15 years’ experience in the construction field either from a contracting or consulting background with most of the experience gained in a multinational environment.

About Al-Futtaim Malls

Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall’s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

https://www.afuturewithus.com/job/Dubai-Project-Manager-Automotive-AFGRE%2C-Dubai-UAE/883046001/

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

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