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Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
Scope of Responsibilities
· Provide technical site support to operation manager and support in terms of required coordination with the respective teams to ensure execution as per defined parameters
· Supports operational team in ensuring that the contractual requirements are met in the most effective and efficient manner
· Assigned to support in more than 1 project or proposals
2. Primary Duties
· Assist Operation manager in providing commercial and technical input for the contract department at estimation stage.
· Coordinate all project related activities with other departments and sections to ensure effective integration of tasks and minimize delays.
· Review contract in terms of scope of work, obligations to client, schedule and identify any potential area of concern.
· Participate in the review of project planning process and create a schedule which is inline with the project requirements.
· Provide technical support to site team and OIM to ensure coordination with site for any query.
· Review drawing and deliverables relating to area of functional responsibility to assess consistency with contract requirement.
· Assist the OIM for delivery of required spares and material to site. In addition, support team in inventory management.
· Liaise with site team to prepare project specific procedures to ensure comprehensive of project activities as per the contract requirements.
· Participate in finalizing the work to be out-sourced subcontractors including bid evaluation and terms of the contract.
· Execute variation orders and monitor progress as per proposed schedule and client requirement.
· Assist operation manager in identifying opportunities in the project to raise as variation orders to the client. In addition, develop the requirement documents and letters to follow up with client for approval.
· Liaise with logistics team to expedite the delivery goods to site
· Maintain healthy and professional relationships with suppliers / subcontractors and assist the manager in conducting supplier and subcontractor performance appraisals
· Support manager in handling disputes in the contract with subcontractors
· Manage and execute variation orders within the project without supervision
· Prepare Work instruction for client approval
· Interface with procurement to review the status of procurement activities and take corrective actions as needed
· Manage activities related to maintaining detailed records of all resources on the project
· Coordinate with site team and business support team to prepare and issue deliverables such as material requisition forms for procurement and service requisition forms for Subcontracts.
· Coordinate and participate in routine checks for material expediting requirements at supplier’s shops after consultation from Principal Engineer or Operation manager.
· Assist site team in developing project schedules and other operational deliverables.
· Liaise with QA / QC and coordinate inspection visits.
· Issue goods received notes (GRN) to supplier and logistic department for plan and timely movement of goods prior to readiness of consignment. In addition, monitor until the good is delivered to site.
· Advice suppliers to invoicing instruction, review, verification and administration of supplier invoices for payment against progress milestones.
· Participate and identify safety actions site inspection visits
· Contribute to the development of the project plans, schedules and estimates.
· Assist site team by preparing routine report (daily, monthly) as per the project milestone requirements
· Assist in PO close-out by expediting supplier’s submission of work completion report and other documents as per Purchase order.
· Participate in preparation of final documentation during the closure of project
· Participate in final review of project / variation orders post completion to identify areas for improvement
· Assist logistics team in identifying mode of shipments and resolving conflicts with suppliers. However, the degree of support shall delegated by Operation manager
· Fully comply with and adhere to Petrofac Safety, Health, Security and Environmental policies and procedures.
· Perform any other related duties and responsibilities as required by reporting manager.
3. Job/Cost Impact
· Assists in operation management and material inventory management
· Coordinate all activities for successful execution of the project / variation orders within project schedules and contractual requirements
· Interface between procurement, operations, subcontracts and client
· Cost / Delivery impact situations are reviewed by the supervisor
4. Decision Making Authority
Decision limited to the scope of project specifications shall be consulted with supervisor on key decisions that will impact cost or project scope
5. Supervisory Responsibility
Directs the resource allocation within the variation order under supervision of Operation manager
6. Work Contacts
Contracts and Subcontracts
Frequent
Engineering and Operations
Frequent
Procurement
Frequent
QA / QC
Need Based
Site Team
Frequent
Client
Need Based
Vendors
Frequent
Certification Agencies
Frequent
Operation Manager and OIM
Frequent
Administration
Need Based
7. Competencies/Knowledge, Skills and Abilities
Refer to the department competency matrix
8. Physical Effort and Work Environment
Office environment. Frequent visits to the sites and Fabrications yards.
9. Minimum Job Requirement
· Bachelor or master’s in engineering.
· 10 years’ experience of operation experience in the oil and gas sector
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