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ob Purpose
The Finance Specialist is responsible for fulfilling duties in relation to the management, development, implementation and monitoring of the accounting and procurement function of the RIC-2D Center, with a focus on areas of expenditure including CAPEX procurement, project invoicing and finance reports, staff payroll and general financial management.
3. Key Roles & Responsibilities
Strategic Responsibilities
N/A
Operational Responsibilities
• Provide support to the Center, including assistance with financial management and reconciliaton of project accounts.
• Request new account set ups and closeouts.
• Request new fund centers and accounts, track and follow up on open financial commitments.
• Provide regular reports on Center expenditure for management and progress reports. • Monitor compliance of RIC-2D budget holders / awardees with MoPA and University regulations regarding financial reporting.
• Maintain records of external financial reporting requirements for RIC-2D budget recipients
• Assist with non-financial report submissions, as necessary.
• Coordinate and manage requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award
• Ensure all requests are done in compliance with sponsor financial and procurement guidelines and University policies
• Monitor procurement and finance, ensure monthly reports are properly approved submitted on time, and properly filed and stored.
• Manage project changes, including re-budgeting, extensions, supplements and other amendments.
• Track spending & variance monitoring and follow-up
• Advise as required on major spending variances.
• Ensure data is accurately entered into relevant finance and procurment systems.
• Work with RIC-2D team to ensure effetive management of financial and procurment matters including purchase requisitions, budget reports and processing of payment requests
• Work with the Opertions Manager to solve problems, answer questions, and give guidance financial and procurement related topics on a daily basis.
• Manage coordination with support functions to support resourcing, financing, procuring and contract management for all RIC-2D activity.
• Close out all funded activity consistent with university process and timelines.
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
•Engage with RIC-2D budget recipients regulary to ensure reporting, invoicing, and contracts are up to date and works cross deparmentally to solve any issues that may arise with sponsor requests.
•Assists with answering inquiries from the KU and RIC-2D community in relation to procurment, operational, accounting, and reporting needs.
•Interpret and analyze financial data; and manage multiple tasks effectively
•Create and maintains tracking mechanism to ensure that monthly, quarterly, annual and final progress, procurement and financial reports as well as change requests have been submitted, reviewed, and recorded in a timely fashion based on the agreed rules and regulations for RIC-2D expenditure
•Ensures that financial and procurement related correspondence with RIC-2D budget recipients and KU officials are documented within the grants management system
•Assists in development of standard procedures, contract templates, form letters, procurement requests and other guiding documents for the smooth operation of the Center and maintain the documents repository
•Coordinate with the Operations Manager and other Administrators to ensure consistency of processes and procedures across RIC-2D, as appropriate.
•Perform other duties as assigned by Line Manager
Supervisory Responsibilities
N/A
Qualifications
Qualifications & Experience
Required Qualifications
A Bachelor’s Degree preferably in Business, Finance or Science or relevant experience within a research/funding environment such as a research funding agency, foundation or university internal funding function.
Required Experience
Expats:
A minimum 5-7 years of relevant experience.
UAE Nationals:
A minimum of 0-1 years of relevant experience
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