Procurement Executive/Senior Procurement Executive, Total Energies, Jebel Ali, UAE

Job Description

JOB ACTIVITIES

• Ensure all purchases are supplied in compliance with the Purchasing policy as per the agreed service levels and contractual obligations
• Interacts with the Demand/Production Planning team to plan and prioritize purchasing activities to support the manufacturing plan
• Review requirements, creates & manages the approval process of purchase requisitions, transmits approved purchase orders, tracks order acknowledgement by supplier, maintain the lifecycle of purchase orders until closed
• Responsible for coordinating with third party filling facility for coolants and brake fluids based on requirements from Demand Planning team
• Responsible to oversee raw material imports for the third party blending, filling activities
• Responsible for the reconciliation of stocks in third party facilities
• Act as a focal point between suppliers and plant personnel to ensure that supply requirements are met in a timely manner
• Monitor contract volume vs actual performance on monthly basis for all managed suppliers
• Participate in the preparation of supplier contracts
• Review & prepare purchase records and reports for the responsible portfolio, including past due or aged purchase orders
• Review, prepare and communicate shortage reports, and provide visibility of potential delays to internal customers
• Participate in resolution meetings to address supplier’s quality, service non-conformances
• Support Finance, Logistic & stakeholder department in resolving receipts and invoice discrepancies; interacts with Accounts Payable to ensure timely reconciliation of POs and invoices, to enable on-time payment
• Work with stakeholders to identify waste, improve inefficiencies and resourcing opportunities
• Ensure all operations within scope are performed effectively and efficiently in SAP

JOB ACCOUNTABILITIES:

• The main objective is to ensure availability of goods and services necessary for the smooth operation of the manufacturing plant and monitor contracted volumes are met per the agreement with suppliers.
• Demonstrate exemplary conduct, rigor, vigilance and professionalism regarding HSEQ in all activities.
• Ensure adherence to compliance processes and guidelines specific to position’s roles and responsibilities.
• To comply with TMME Safe Work Permit program (as per the PTW roles and responsibility assignment: process owner/ permit applicant/ issuing authority and approval authority)

• Participate in the training program to acquire HSEQ knowledge and impart this training to colleagues as and when required by Management.
• Strict adherence and compliance towards Group Procurement policies (Human Rights, Fundamentals of Purchasing, Anti-Corruption etc.),  HSE Charter & MAESTRO requirement and affiliate’s HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all times., with full authority to stop any operation for safety reasons.
• Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
• Participate in the investigation and analysis of incidents as and when required.

Context and environment

•   The position is an important link between the users and suppliers for key goods and services requirements.
• Requires very high commitment to ensure supply of goods and services as it involves activities which directly impact the affiliate operations.                

Candidate profile

Knowledge

• Proficient in SAP, MS Excel and reporting tools.                                 

Skills

• Possess excellent interpersonal skills including high collaboration with others, effective negotiation, analytical and organization skills.
• Possess good leadership, performance management capability and demonstrate excellent written & oral communication.
• Must be analytical, structured, and able to influence change.
• Candidate must be able to work under pressure in a fast-paced environment.

Education

• Minimum Bachelor’s degree, preferably from the following disciplines: Engineering, Manufacturing, Procurement and Supply Chain Management.

Experience 

• Minimum 5 years’ experience in purchasing, sourcing, and preferably in a manufacturing environment.
• Experience in managing packaging materials is an advantage

Additional Information

• NP Level is 8.
• Position is open externally for candidates within the UAE only.
• Timeline to on-board the selected applicant : Sep/Oct 2022

https://krb-sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=30080&siteid=6558&jobId=1996369#jobDetails=1996369_6558

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