RINA is currently recruiting for a Jeddah Marine Administrative Assistant to join its office in Jeddah within the Marine EMEA Region Division
Mission
The role will be supporting the Marine Business Line operations in Jeddah for all Admin and Office related tasks to ensure smooth running of operations.
Job Responsibilities
Supporting Station Manager and Marine Team in smooth running of office by assuring a steady completion of workload in a timely and accurate manner.
Handling office tasks, such as filling documents and reports, ordering supplies, responding to daily work requests efficiently as directed by manager and ensuring deadlines are met.
Incoming registry of clients’ inquiries /survey requests if any by email/letter/DHL/phone etc.
Assisting the office in the issuance of invoices, communicating with clients, and providing information by answering questions and requests.
Responsible for the collection of clients’ payments under the supervision of Manager.
Supporting the Marine team in arranging travel /flight tickets/hotel reservation etc.
Assisting with and coordinating office facilities /meetings /HSE including PPE/stationery/surveyor expense/time sheets (overtime and holidays).
Liaising occasionally for employee relations matters and handling any ad-hoc office work as assigned by manager.
Always Maintaining polite and professional communication via phone and email.
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Skills and Competencies
The ideal candidate for this job is a highly motivated and proactive individual with a ‘can-do’ attitude.
Efficient and able to multitask, while managing administrative support.
A recent graduate from University in any discipline is preferred.
Previous experience in administration would be ideal, but not necessary as training will be provided.
Knowledge of Microsoft Office (Word, Excel and Outlook). Fluency in English (writing & speaking communication) would be desirable.
You will be highly motivated, proactive, and able to create a positive experience for others.
Willing to learn & develop continuously and always maintain professional communication.
Time management, problem-solving and organizational skills are essential.
What we offer
A competitive salary, medical insurance, flexible working. Our salary package is only part of the attraction. You can expect quick integration and real opportunities for professional development. As part of our growing team, you will find yourself working with world-class engineers for clients in a variety of market sectors.
Education
With over 4,000 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.
At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind
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