Receptionist/Admin Assistant, Alfardan Group, Doha, Qatar

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We need a Receptionist/Admin Assistant,

Job Description

The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records.

Responsibilities:

  • Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
  • Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.
  • Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.
  • Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.
  • Supervise administrative staff, optimizing their performance through effective task delegation.
  • Prepare accurate and timely financial reports highlighting key performance indicators.
  • Support administrations department for accounts receivable, purchasing and receipting, payment of invoices.
  • Maintain parallel records of income and expenditure in financial database.
  • Handle phone calls and correspondence, including emails, letters, and packages.
  • Create and update records and databases with personnel, financial, and other relevant data.
  • Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
  • Ensure the branch is well-equipped to support day-to-day activities.
  • Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
  • Assist team members as needed to support the overall success of the branch.
  • Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements alignment and mitigate legal risks.
  • Liaise with Alfardan Properties government relations to ensure compliance with regulatory requirements.
  • Assist in procurement-related tasks, including vendor management and contract administration.

Skills

  • Proven experience as an office administrator, office assistant, or in a relevant role.
  • Proficiency in spreadsheet software and financial management tools (Excel, Oracle, Zoho, Microsoft Dynamics etc.)
  • Familiarity with office management procedures and basic accounting principles.
  • Proficient in using MS Office and office management software (ERP, etc.).
  • Bachelor's degree in business administration or a related field.


Job Details

Job Location
Doha, Qatar
Company Industry
Real Estate
Company Type
Employer (Private Sector)
Job Role
Administration

Preferred Candidate

Career Level
Entry Level
Years of Experience
Min: 1
Residence Location
Qatar
Gender
Female





DETAILS TO REGISTER FOR THIS JOB:
NOTE: ATS-compliant CV is MANDATORY!


https://alfardan.talentera.com/en/qatar/jobs/receptionist-admin-assistant-5346752/





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