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PROJECT ANALYST I (JOB ID: 5187)
ACCOUNTABILITIES
- Develop and maintain processes to effectively manage multiple projects across the E&C division and establish/improve repeatable processes to ensure projects meet deadlines and budgets while maintaining the support from internal stakeholders and resources.
- Efficiently manage all activities pertaining to project controls (including monitoring and controlling function) for Engineering & Construction department.
- Responsible for budget, cost and schedule analysis, reviews, start-up, execution and closeout processes required for projects throughout its lifecycle.
- Analyze, develop and establish key reporting structure for projects under the E&C portfolio, formulating reports based on project scheduling and timetables for deliverables, while serving as a liaison for the project's technical, functional and non-functional teams.
ACTIVITIES
- Understand, practice and lead organization’s commitment by example to achieve incident free safety.
- Responsible for end-to-end project control activities – from initiate to Implement review, control, start-up execution and closeout processes.
- Responsible to create new project ID in Sciforma and SAP PS, liaise with Finance for creating of financial WBS for any new project.
- Responsible to raise Budget Change Request (BCR) and liaise with Finance for new projects that are initiated after IB.
- Review existing Project Control processes adopted and suggest for improvements using digitalized tools and making processes leaner.
- Recommend and customize project control systems (SAP, PowerBI Reports, other digital tools) to comply with NOC standards and satisfy project requirements for better Project Control.
- Actively participate in budgeting process with Area-wise unit cost data.
- Liaise with Project Planning team in the preparation of the project details plans to be used for CF and IB.
- Ensure timely preparation of quarterly forecasts (CF) and annual budgets (IB).
- Collaborate with project team to develop, manage and control portfolio budget.
- Perform month end activities (Accruals, Value of Work Done, liaising with vendors etc.) for financial closing of period.
- Develop past period cost and budget performance report with support from Finance.
- Collect, coordinate, monitor and track cost data with contractors, vendors, and project team members to manage project forecast.
- Analyze performance indicators and assist project/budget owners in completion of the project within its planned scope, schedule and budget through analytics skills.
- Routinely performing complete or component analysis of projects and notifying the entire project team about abnormalities or variances, propose recommended actions.
- Reduce project lags by supporting internal teams and client activities on strategic data analysis.
- Perform monthly financial projections of each project by analyzing project progress, historical trend and vendor’s progress.
- Maintain historical data for estimation and use trends to perform cost analysis and forecast future estimates.
- Analyze start, completion and duration variances through approved baseline schedules. Use this data for preparing closing forecasts and annual budgets.
- Develop and execute reporting procedures to present project status and work valuation.
- Monitor, analyze and validate project status, ensure timely and accurate updating of project dashboards and highlight issues timely to the stakeholders for taking timely corrective actions.
- Evaluate and track contract deliverables, spending and invoicing.
- Oversee and report performance and progress through analytical techniques to validate cost and – performance monitoring and controlling projects with earned value analysis using dashboards.
- Prepare dashboards and reports for monthly engagement portfolio reviews which aid leadership and stakeholders with decisions to ensure successful implementation of projects.
- Act as point of contact for budget holders, instrumental in support and central to enhancing budget holder understanding of the reporting processes and their responsibilities
- Work in coordination with Business Analyst (from Finance) on project spending trends, variances, forecasts.
- Perform role of ERP SAP Super User for division, ensuring to optimize the business process flow in Engineering & Construction.
- Support Project Engineer in close out of project by liaising with different stakeholders (following vendors for final invoices, close work orders in SAP, release unused material from work orders, releasing commitments from unused purchase orders, close purchase orders, closing of financial and PS WBS).
- Work with Finance and C&P to ensure established procurement policy, accounting processes, systems, and procedures are followed.
- Primary point of contact for all SAP related matters; access, authorization, technical issues, and concerns in Engineering & Construction. Responsible for User Acceptance Tests, delivery of trainings to end users and improvements in process by means of Change Request’s.
- Provide support to Lead for ‘Developees’ team members and assist them in catching day to day task along with their development plan.
QUALIFICATIONS & EXPERIENCE REQUIRED
- Bachelor’s degree, preferably Engineer with minimum of 12 years’ overall experience, out of which minimum 8 years’ experience shall be in O&G installation projects.
- Proven experience in estimation, project controls and strong data analytical skills. A good team player who can perform day to day tasks with minimum supervision.
- Knowledge and proficiency of Project Control Systems such as Project Systems (PS), Plant Maintenance (PM), Materials Management (MM), Finance (FI) and reporting (BW) modules of SAP R/3 ERP system.
- Primavera P6 knowledge is preferable.
- Experience in the use of Microsoft suite (Microsoft Excel, Word, PowerBI, PowerPoint, Access).
- Strong problem-solving skills, experience in working with cross-functional team and stakeholders with diverse culture.
- Fluent in English with good interpersonal and communication skills.
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