Read the Job Description carefully, then scroll down for "Details to Register for this Job"...
Job Information
IndustryEntertainment
Number of Positions1
CityAbu Dhabi
Zip/Postal Code51133
Job Description
We are seeking to hire an Office Manager & Executive Assistant for a VIP in Abu Dhabi. The Office Manager & Executive Assistant will play a crucial role in ensuring the smooth and efficient functioning of the office and supporting the Founder in her cultural affairs endeavors.
This position requires a core background in cultural affairs, strong research and writing skills, proficiency in creating meeting minutes, excellent correspondence abilities, and the capability to present high-level presentations. The Office Manager should have a comprehensive understanding of the content related to the foundation's activities and objectives.
Key Responsibilities/Duties:
Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
Organize and schedule meetings and appointments
Attend Board of Trustees meetings and record accurate minutes.
Coordinate meeting logistics, including scheduling, agenda preparation, and distribution of meeting materials.
Assist in preparing the agenda for board meetings.
Make sure that actions and decisions taken in board meetings are promptly followed up and implemented.
Partner with HR to maintain office policies as necessary
Organize office operations and procedures
Provide general support to visitors
Responsible for creating PowerPoint slides and making presentations
Manage executives' schedules, calendars, and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored
Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Ensure that results are measured against standards while making necessary changes along the way
Allocate tasks and assignments to subordinates and monitor their performance
Requirements
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
A solid background in cultural affairs or related fields.
Excellent research and analytical skills, with the ability to gather, synthesize, and present information effectively.
Exceptional writing skills, including the ability to draft professional correspondence and reports.
Proficiency in creating accurate and concise meeting minutes.
Strong presentation skills, with the ability to convey complex information in a clear and engaging manner.
A keen eye for detail, ensuring accuracy and quality in all deliverables.
Proficiency in using office software tools, including word processing, spreadsheets, presentation software, and email.
Strong command of English language interpersonal and communication skills, with the ability to interact professionally and tactfully with diverse individuals.
A high level of integrity, confidentiality, and professionalism in handling sensitive information.
To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram
Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com
DETAILS TO REGISTER FOR THIS JOB:
https://blackpearlconsult.zohorecruit.com/recruit/ViewJob.na?digest=BRTXRXl%40y6OPSeZA4JF6YqCGr1mc80UZtB0f1b0julk-&embedsource=LinkedIn%2BLimited%2BListingsApplied For Many Jobs, But Didn't Get Any Interview Calls? Apply For This Job Using a Branded AI-compliant ATS-Friendly CV from Dubai-Forever.Com.
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