Executive Secretary to the CEO- Alhalees Group, Jeddah KSA
JOB OVERVIEW
To provide administrative support to the CEO, and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Job Description
Manage the CEO’s workflow and priorities by seamlessly orchestrating an intense multi-calendar schedule.
Anticipate upcoming needs and requirements and be proactive in all facets.
Monitor the CEO’s inbox and voicemails, flagging important messages, ensuring no major communications are missed and providing follow up as a proxy on the CEO’s behalf.
Support the CEO and members of the Executive Leadership Team in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans, keeping track of responsibilities, and driving the appropriate prioritization of key initiatives.
Prepare for and follow up on internal and external meetings.
When needed, participate directly in external meetings and follow up with the relevant parties.
Oversee the CEO’s travel and event logistics & management.
Work organically with all departments across the Group, ensuring harmony, cohesion and communication as a representative of the CEO office.
Other duties as assigned by the CEO.
Qualifications
- Bachelor degree in Business Administration.
- Minimum of 3 - 5 years experience working with C-Suite executive and management team with highly demanding schedule.
- Bilingual/ both Arabic and English languages.
Additional Information
CERTIFICATION and COMPETENCIES:
Have exceptional communication skills, both spoken and written.
Proficient with MS Office, especially with memos, letters, and emails.
Creative and extremely adept at PowerPoint Presentations in preparation for speaking engagements and meetings.
Extremely organized, self-disciplined and professional in demeanor.
Apply Here:
https://jobs.smartrecruiters.com/AlhaleesGroup/743999753137328-executive-secretary-to-the-ceo
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