Read the Job Description carefully, then scroll down for "Details to Register for this Job"...
OMPANY DESCRIPTION:
Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.
POSITION DESCRIPTION:
The Program Assistant is responsible for the direct administrative planning, executing, monitoring, and reporting on assigned program activities and tasks in support of the program’s portfolio of Exchange, English Language, Training, and Testing programs implemented by Amideast/UAE. The program Assistant is also responsible for contributing to proposal writing and to innovative creation of new programs.
The Program Assistant supports the overall quality of programs by ensuring timely and accurate delivery of activities, services, and support reporting throughout the duration of the programs. The implementation of activities will include initiating outreach and students’ recruitment activities, communicating with participants, nominees and grantees on key program information and updates, making presentations and information sessions. The Program assistant works to help improve the quality and efficiency of the programs while serving participants in the best way possible. Program activities in UAE are conducted both virtually and face-to-face requiring periodic travel within UAE. The Program coordinator works as a liaison between Amideast and different stakeholders to ensure smooth execution of the program plan.
RESPONSIBILITIES:
Provide program support and orientations for program beneficiaries and Partner organizations as needed
Provide all administrative and operational support to successfully conduct grant programs and activities
Work with public and private academic institutions, donors, and organizations to distribute information about grants
Contribute to the preparation of grants and related documents and creating an electronic filing system for all documentation related to programs
Follow-up with instructors on hours administered for various grants and report findings
Reviewing applications of participants for completeness and eligibility and facilitate application review to identify eligible participants
Contribute to proposals’ writing for new Programs
Contribute to budgeting for the new proposals
Plans and executes program implementation plan
Create and maintain database related to each program:
Update alumni and media database and logs
Collect testimonials and capture alumni success stories
Maintain communication with alumni and organize alumni activities
Liaison with external stakeholders to coordinate the implementation of the program; where applicable
Communicate regularly via email, WhatsApp, and telephone with finalists to provide updated information about program components, contents, and arrangements
Ensures compliance with the program's policies
Conduct Interviews with Trainers for the courses
Plan, schedule and conduct Interviews with participants for the program
Coordinate and contact different suppliers for the Program Implementation
Planning, organizing, and implementing Program events
Conduct Information sessions at the universities
Maintaining and updating Data For all Programs
Maintaining accurate and up-to-date reports documenting program’s activities and highlighting successes and challenges
Providing timely reports and updates on programs to CD
Work closely with Program Manager to ensure smooth execution of all programs
Coordinate with the trainers of the programs (schedule, Materiel, attendance, Solving Problems)
Coordinate and update our stakeholders with the latest program Updates
Executing fee for a service course with close coordination with Program manager and Business development team
Contributing to the Quarter and Final Reports for each Program
Focuses on evaluation and continuous quality improvement•
Proactively makes suggestions to the Program Manager on potential improvements
Performs other related duties as assigned
QUALIFICATIONS:
A Bachelor’s degree in International Development, Education, or a related field.
A minimum of 2 years of professional work experience in the fields of education and training
Demonstrated experience in the design, development, implementation, and evaluation of academic readiness and workforce development programs.
Excellent professional communication skills (written and oral)
Excellent command of MS Office, especially Word, Excel, and PowerPoint
Ability to multi-task and to work both as a member of a team and on an independent basis
Demonstrated business development experience, including writing technical proposals, preparing budgets, and designing results-oriented training solutions
Ability to work under pressure
Detail-oriented
An advanced level of proficiency in both written and spoken English and Arabic
NOTE: This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. AMIDEAST reserves the right to change duties and responsibilities as it determines is necessary.
The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies.
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