Legal Administrative Assistant, Itineris, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

J

ob Summary:
The Legal Administrative Assistant will support the legal team in managing daily office operations. This role involves handling administrative tasks, preparing legal documents, scheduling appointments, and maintaining filing systems to ensure smooth and efficient workflow in a fast-paced legal environment.

Company Address: Dubai, United Arab Emirates
Company Industry: Law Firm

Key Responsibilities:
• Administrative Support: Provide comprehensive administrative assistance to attorneys and paralegals, including managing calendars, scheduling appointments, and coordinating meetings.
• Document Management: Prepare, format, and proofread legal documents, correspondence, and reports. Maintain both electronic and physical filing systems, ensuring documents are accurately archived and easily retrievable.
• Client Interaction: Serve as a point of contact for clients, answering inquiries, scheduling consultations, and ensuring excellent customer service.
• Legal Research: Assist in basic legal research and gather pertinent information to support case preparation and documentation.
• Billing and Records: Help manage billing processes, track expenses, and maintain accurate records of legal case files and client communications.
• Compliance and Confidentiality: Ensure that all legal documents and communications adhere to confidentiality and compliance standards.

Qualifications:
• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Legal Studies, Business Administration, or a related field is preferred.
•Experience: Minimum of 2 years of administrative experience within a legal or law office setting.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) with experience in legal management software and strong digital skills, demonstrating ease in utilizing various tools to create presentations, PowerPoint slides, diagrams, charts, and other visual materials.
• Research Skills: Basic research skills with the ability to analyze and compile legal updates and amendments.
• Communication: Excellent verbal and written English communication skills with a strong ability to interact professionally with clients and colleagues.
• Organizational Skills: Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Discretion: Demonstrated ability to handle confidential and sensitive information with the utmost discretion.

Additional Skills:
• Familiarity with legal terminology and procedures
• Ability to work independently and as part of a team
• Strong problem-solving skills and the ability to adapt in a dynamic work environment

Personal Characteristics:
• Proactive: Takes initiative in anticipating needs and resolving issues before they escalate.
• Detail-Oriented: Pays close attention to details to ensure accuracy and quality in all tasks.
• Self-Motivated: Demonstrates the ability to work independently and manage time effectively.
• Adaptable: Comfortable working in a dynamic environment with the flexibility to adjust to changing priorities.
• Team Player: Works collaboratively with colleagues and supports a positive team atmosphere.
• Professionalism: Exhibits a strong work ethic and maintains a courteous and respectful demeanor in all interactions.
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